Finance & Payroll Manager

Job Type

Full-time

Description

To ensure effective and efficient administrative functioning of the finance department tasks and assist the Chief Financial Officer (CFO) through accurate and supportive administrative activities and to ensure legal and contractual obligations are met.

Essential Duties

• Plan, direct, and coordinate accounting operations to include accounts payable, receivables, and payroll to ensure adherence to policies, quality standards, deadlines, and proper procedures.
• Initiate, manage, and coordinate efficient filing systems for accounting records; document management for efficient document retrieval for grants, auditors, and day-to-day tasks.
• Assist the CFO in developing policy and procedure manuals, maintaining electronic and paper forms of same.
• Evaluate processes for efficiency improvements and make recommendations to the CFO and management teams.
• Supervise the administration of financial grants.
• Participate in the work of subordinates to facilitate productivity or to overcome difficult aspects of work.
• Coordinate grant management with advancement and finance departments.
• Coordinate activities with other supervisory personnel, other work units, and departments.
• Oversee the organization's payroll functions; implement, maintain, and review payroll processing systems to ensure timely and accurate processing of payroll transactions including salaries, benefits, deductions, garnishments, taxes, and other deductions.
• Ensure accurate and timely processing of payroll updates, including new hires, terminations, and pay rate changes.
• Prepare and maintain accurate records and reports of payroll transactions.
• Ensure compliance with federal, state, and local payroll, wage and hour laws, and best practices.
• Coordinate with the human resources director to formulate policies and procedures for employee classification, orientation, compensation, and staff exit procedures.
• Coordinate with the human resources director to ensure human resource data is accurate in Payroll/HR software system.
• Develop and conduct payroll-related trainings for new and existing staff.
• Ensure accurate payroll data is entered into the accounting software system.
• Conduct periodic internal payroll audits by reviewing time sheets, wage computation, and other information to detect and reconcile payroll discrepancies. Issue and record adjustments to pay related to previous errors or retroactive increases.
• Develop methods to improve policies, procedures, and practices regarding payroll and recommend changes to management. for internal procedures and for the employee handbook.
• Make recommendations to management concerning such issues as staffing decisions or procedural changes.
• Maintain knowledge of current payroll trends and state and federal regulations, and provide management with pertinent information vital to decision-making processes.

Competencies

• Extensive knowledge of payroll functions, including preparation, balancing, internal controls, and payroll taxes.
• Proficient with payroll software.
• Strong supervisory and leadership skills.
• Excellent organizational skills and attention to detail.
• Strong analytical and problem-solving skills.
• Demonstrated knowledge and skill in problem solving, basic accounting principles, documentation, research and resolution, data analysis, and ability to multi-task.
• Proficient with Microsoft Excel, Microsoft Word, Adobe Acrobat Pro, and 10-key by touch.
• Demonstrated ability to work under pressure and to exercise flexibility.
• Ability to establish, foster, and maintain effective working relations with staff and vendors.
• Demonstrated ability to work independently as well as to function as part of a team in a fast-paced, high-volume environment with emphasis on accuracy and timeliness.
• Demonstrated ability to perform any combination of routine mathematical computations quickly and accurately.
• Knowledge of administrative and clerical procedures and systems, managing files and records, designing forms, and office procedures and terminology.
• Knowledge of principles and procedures for personnel recruitment, selection, training, compensation and benefits, and personnel information systems.
• Ability to use logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.

Work Environment

• A majority of the assigned duties are performed in an office environment.
• Requires repetitive movement
• The employee is subject to both inside and outside environmental conditions.
• Reasonable accommodation can be made to enable people with disabilities to perform the described essential functions of this position.

This description is not intended, and should not be construed, to be an exhaustive list of all responsibilities, skills, efforts, or working conditions associated with this job. It is intended to be an accurate reflection of the principal job elements essential for making compensation decisions.

Requirements

• High School diploma/equivalency.
• Minimum three years of payroll processing experience.
• Minimum three years of accounting/accounts payable experience.
• Minimum eight years of administrative and supervisory experience; experience in a nonprofit organization preferred.
• Demonstrated knowledge and skill in problem solving, basic accounting principles, documentation, research and resolution, data analysis, and ability to multi-task.
• Demonstrated ability to perform any combination of routine mathematical computations quickly and accurately.
• Proficient in Microsoft Excel, Microsoft Word, Adobe Acrobat Pro, and 10-key by touch.
• Demonstrated ability to apply culturally appropriate skills in interactions with clients, co-workers, volunteers, partner agencies, and other community members.
• Excellent communication (verbal and written), problem solving, listening, and interpersonal skills, with the ability to form and maintain positive work relationships.
• Ability and willingness to work within the established structure of Catholic Charities.
• Occasional evenings and weekends are required to accommodate meetings and special events.

Compensation

The salary range for this position is $37,600 - $47,000. Salary is determined based on the applicant's incoming skills and experience, and the budget at time of hiring.

Position Classification

• Nonexempt
• Full Time: 40 hours per week
• Schedule: Monday - Friday 8:00 am - 5:00 pm

Benefits

• Discretionary Time Off (used for sick leave and vacation)
• Spiritual Enrichment (2 hours monthly)
• Employee Assistance Program
• Paid Holidays
• Paid Leave and Unpaid Leave
• Dental Insurance
• Medical Insurance
• Vision Insurance
• Short-term Disability Insurance after 30 days of employment
• Long-term Disability Insurance after 6 months of employment
• Workers' Compensation Insurance
• Life Insurance
• $2,000 Dependent Life Insurance for spouse and each eligible child
• $50,000 Term Life/AD&D (accidental death & dismemberment) Insurance
• Pension Plan (6-8% of wages plus interest) with 20% vesting after 1 year of service
• Public Service Loan Forgiveness

Equal Employment Opportunity

Catholic Charities is dedicated to the principles of equal employment opportunity. We prohibit unlawful discrimination against applicants or employees on the basis of age 40 and over, race (including traits historically associated with race, such as hair texture and length, protective hairstyles), sex, sexual orientation, gender identity, color, religion, national origin, disability, military status, genetic information, or any other status protected by applicable state or local law. This prohibition includes unlawful harassment based on any of these protected classes. Unlawful harassment includes verbal or physical conduct which has the purpose or effect of substantially interfering with an individual's work performance or creating an intimidating, hostile, or offensive work environment.

Applicants and employees need not be Catholic. However, all employees are governed by Canon Law or the teachings of the Catholic Church.