Job Description: Programs Director / Administrator
Casa Otoñal Inc. (COI) mission is to create a community which functions as an extended family that strengthens our community by providing an array of housing, social, cultural and educational services. Casa Otoñal, Inc. does this through affordable senior housing; culturally sensitive nutrition; cultural celebration; bi-lingual training and intergenerational programming. In that effort we foster a community in which we all have come to know as CASA!
The Programs Director / Administrator will efficiently manage a variety of programmatic and administrative duties for Casa Otoñal Inc. The ideal candidate must be detail-oriented and a master collaborator, ready to prepare, plan, and implement program initiatives and monitor their progress to completion. The location of the work is primarily at Casa Otoñal Inc. offices, the community, and/or remotely.
Responsible for staffing, including recruitment, development, and evaluation of COI program staff that report to her/him, including:
Ensuring program staff, subcontractors and volunteers are able to adequately articulate COI’s mission;
Arranges for substitute/back-up personnel (either others or her/himself) for field positions; tracks personnel data and compliance with personnel policies; reviews all timesheets.
Arrange and lead team meetings as necessary
Ensures delivery or pickup of all required food items for all nutritional programming.
Together with the ED, that the impact/outcomes are reported to appropriate funding entities. Responsible for ensuring program tracking systems (ie case log database) are kept accurate and up-to-date, making use of other appropriate office staff when possible.
Assists ED in monitoring program budgets, making appropriate adjustments to hours when needed and providing input to ED for planning.
Answering and directing agency calls as required;
Prepare and Coordinate, alongside the ED, the monthly board meetings and transcribing of meeting minutes.
New program/project development:
Together with ED and other senior staff, develops new projects and programs to be implemented in institutions and/or in the community with partners; responsible for outlining procedures, defining roles and work levels ofCOI-related staff; reviews and assesses project ideas with ED to select most viable possibilities;
Follow-up on other agencies’ interest as leads for development of collaborative programming;
Provides input to the ED for contracts, grant applications and proposals for new initiatives.
Community outreach, liaison and advocacy:
Be available to meet with community stakeholders, groups, and/or other organizations in order to advance COI’s mission in the community.
Acts as liaison with institutions where COI programs operate to gather feedback on our operations.
Articulates programs to fellow agencies and community groups by attending appropriate community network meetings and arranging one-to-one meetings.
Be available for other meetings as it directly or indirectly relates to COI programs and related agency activities, including assisting with and participating at events with other outside agencies, prospective donors etc, to further advance COI’s brand.
Plans own time and prioritizes in order to accomplish work in a timely fashion.
Keeps office support staff and volunteers informed to ensure tasks are completed on time, and supplies are in the field where needed.
Maintains own files, both electronic and paper, in a manner allowing other staff to be able to find items. Maintains personal level of computer skills, including databases, so as to be able to perform the job efficiently.
Participates in appropriate staff training sessions and meetings as well as other professional programs for personal growth and development that may be available.
Works collegially with other COI staff members to ensure a positive work atmosphere.
Requirements, Skills and Experience
5+ years of experience
MS Office Suite experience
Organized, attention to detail
Ability to work independently
Attend monthly board meetings (3rd Tuesday of each month at 6:00 p.m.)
Bilingual: Spanish / English required.
Position Type and Expected Hours of Work (Subject to change)
Days and hours of work depend on part-time or full-time status, but are generally Monday to Friday, between the hours of 8:30 am-5:00pm; Some Saturday’s between the hours of 8:30 a.m. to 1:00 p.m. Attend board meetings once a month in the evenings.
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
Resumes can be submitted via email.
Casa Otonal Inc.
New Haven, CT