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Executive Assistant – Global Investment Manager -

Career Group San Francisco, CA
  • Expired: over a month ago. Applications are no longer accepted.

A Prestigious Investment Management Company based in NYC is seeking an organized, super-articulate rockstar to function as the main support agent to multiple early-stage partners. Working out of the company’s Menlo Park offices, you will be responsible for streamlining all communications and scheduling for these busy individuals, while partnering with them on long-term strategic growth initiatives and holistic operations management.

Perks of working at this firm include a well-established growth path, world-class benefits and perks, and the unique opportunity to affect the success of this firm and the work of its Principals moving into the future.

A Day in the Life:

· Managing international and domestic travel arrangements, including private travel coordination and luxury dining/transportation coordination

· Overseeing business and personal calendars across multiple time zones

· Corresponding with clients and international business leaders via phone, email, and in-person, successfully acting as a representation of the firm and its leaders

· Planning and handling logistics for upscale company events and meetings

· Preparing important documentation, contracts, and presentations for premier clients

· Handling expenses and reporting related to current business activities

· Consistently following through on active priorities and long-term initiatives

What we’re looking for:

· 7-10+ years of experience supporting multiple C-level individuals

· Experience handling several active calendars and travel plans

· Familiarity with domestic and international markets

· Background within finance, investment management or venture capital

· Bachelor’s degree required

· Proficiency in MS Office, Google Suite, and relevant travel planning software (i.e. Concur)

· Exceptional communication skills, both written and verbal

· Impeccable attention to detail and organization

· Professional approach to sensitive information

· High standard of work and a positive, proactive attitude

· Ability to think quick on one’s feet; calm and collected approach towards changing circumstances

· Proven capacity to think “big picture,” and understand that the little things ARE the big things

This is an extraordinary opportunity to succeed with a globally recognized company. Please submit your resume for consideration.

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.

Career Group

In the fast-paced corporate world, administrative professionals are the unsung heroes holding it all together. Career Group celebrates these essential support MVPs, making dream placements in direct hire and freelance roles at leading companies across all industries.


San Francisco, CA