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Recruiting Coordinator/HQ Administrative Specialist
CareMetx LLC Bethesda, MD

Recruiting Coordinator/HQ Administrative Specialist

CareMetx LLC
Bethesda, MD
  • Full-Time

CareMetx, a dynamic, fast-paced healthcare/technology company, is currently looking for a receptionist to support in-office initiatives. The ideal person for the job will have exceptional communication skills and meticulous attention to detail. They will have previous experience working in an office environment, performing administrative duties, and providing general support for a busy office. We rely on our assistants for flexibility and foresight, while maintaining confidences related to office systems and operations. Since you will be the first person clients see as they walk through our door, we are looking for an individual who can maintain a professional demeanor and appearance at all times. This is an on-site position with a minimum of 30 hours per week. Ability to grow within the position.

Job Title: Recruiting Coordinator/HQ Administrative Specialist


The Receptionist/HQ Admin plays a crucial role in ensuring the smooth operation of our office environment. This roll involves managing front desk responsibilities, providing administrative support to in-office teams including our Talent Acquisition team, and maintaining our facilities.

Objectives of this Role

  • Greet visitors, clients, and employees with a welcoming attitude and provide necessary assistance.
  • Support recruiting efforts of our Talent Acquisition team as needed. ie data entry, reconciling background checks, assist with coordinating job fairs, assist with scheduling interviews, and documentation
  • Establish and maintain relationships with vendors/suppliers.
  • Manage office equipment and coordinate maintenance as needed.
  • Manage and maintain office supplies and storage by anticipating needs, placing orders, and verifying orders.
  • Maintain a clean and organized office.
  • Handle incoming and outgoing mail, packages, and deliveries and performing light shipping duties.
  • Assist with office security by monitoring access to the office premises and enforcing security protocols.
  • Prepare and edit various forms of communications including emails, letters, and newsletter content, and other communications.
  • coordinate office meetings and events including catered meals.
  • Learn office systems including travel management and communications platforms.
  • Daily and Monthly Responsibilities
  • Manage tasks and duties as assigned included mail management, catering requests, office supplies, postage machines and copier supplies.?
  • Provide administrative and office support to our Talent Acquisition team and other internal teams as necessary.
  • Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with clients, vendors, and employees.
  • Maintain conference/training rooms and meetings schedules.
  • Maintain and update our database with new candidate information and other relevant data.
  • Efficiently manage and coordinate meetings and interviews across multiple teams
  • Perform other duties as assigned.

  • Associate or bachelor's degree required. A focus on Business, Communications, and/or Human Resources a plus.
  • Two years of experience in an administrative role
  • Superb written, verbal, and interpersonal communication skills
  • Strong organizational, time-management and multitasking skills
  • Proficiency in Microsoft Office, Excel, and other office productivity tools.
  • Aptitude to learn new software and systems as needed.
  • Flexible team player willing to do what it takes to get the job done.
  • Ability to be adaptable, enjoy a challenge.
  • Ability to keep company confidences.
  • Strong problem-solving skills and the ability to pay attention to details.
  • Calm and professional demeanor and customer service orientation.
  • Ability to work independently and in a team environment.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit

The employee must occasionally lift and/or move up to 20 pounds.

The employee may occasionally be asked to perform out-of-office errands within a mile of the office.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.


Minimum of 30 hours/8:30 am to 3:30 pm with the ability to be flexible if needed on occasion

No travel is required

CareMetx considers equivalent combinations of experience and education for most jobs. All candidates who believe they possess equivalent experience and education are encouraged to apply.

At CareMetx we work hard, we believe in what we do, and we want to be a company that does right by our employees. Our niche industry is an integral player in getting specialty products and devices to the patients who need them by managing reimbursements for those products, identifying alternative funding when insurers do not pay, and providing clinical services.

CareMetx is an equal employment opportunity employer. All qualified applicants will receive consideration for employment and will not be discriminated against based on race, color, sex, sexual orientation, gender identity, religion, disability, age, genetic information, veteran status, ancestry, or national or ethnic origin.


CareMetx LLC

6931 Arlington Road #400

Bethesda, MD
20814 USA



Posted date

February 22, 2024

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CareMetx LLC job posting for a Recruiting Coordinator/HQ Administrative Specialist in Bethesda, MD with a salary of $21 to $29 Hourly with a map of Bethesda location.