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Administrative Assistant

Capstone National Partners Milwaukee, WI
  • Expired: over a month ago. Applications are no longer accepted.
Job Description

Calling Recent College grads!

Milwaukee consulting firm is looking for an Administrative Assistant within a growing organization. This position fills an important role and has exciting growth potential. As an Administrative Assistant, we are looking for someone to be the right-hand to a dynamic leader who is CEO of two firms, author, and board member. With challenging and detailed scheduling to be coordinated both professionally and personally, we are looking for someone who is uber-organized and thrives on keeping everyone else that way too. Additionally, with an exciting opportunity to grow as a MarCom Associate, this position will be responsible for supporting the growth and development of digital marketing campaigns as well as developing and managing content for social media posts. This position is currently remote.

Responsibilities of the Administrative Assistant:

·         Heavy calendar management & meeting coordination

·         Credit card reconciliation and expense report preparation

·         Interface with external stakeholders and consultants

·         Travel coordination for CEO (will become more extensive as travel restrictions lift)

·         Order and track office supplies

·         Business and personal errands within the greater Milwaukee area

·         Handle confidential and sensitive information with discretion

·         Collect and assemble quarterly and bi-annual reports

Responsibilities of the Marketing Communications Associate:

·         Assist with marketing campaigns & new client set-up

·         Complete daily marketing administrative tasks in a timely manor

·         Create and post content on company’s website and social media platforms

·         Communicate with existing and potential clients to forge lasting and trusted relationships

Requirements of the Administrative/Personal Assistant:

·         Proactive with the ability to “think several steps ahead” regarding what is needed

·         Exemplary interpersonal skills to productively interact with staff and clients at all levels

·         Ability to learn quickly and think on their feet

·         Excellent oral and written communication skills

·         Understanding of principles of office management and marketing

·         Hyper-organized

·         Capability to draft and proofread communications on behalf of CEO

·         Proficiency with Microsoft Office Suite, Google Suite, and Apple

·         Associate degree with marketing emphasis required; Bachelor’s degree preferred

Capstone National Partners


Milwaukee, WI