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Executive Assistant to VP

Capital Staffing Jacksonville, FL
  • Expired: 27 days ago. Applications are no longer accepted.

We are looking for a responsible Senior Executive Assistant to support our senior managers in a timely and professional manner. You will provide high-quality administrative and clerical assistance to top-level executive and Directors. The Executive Assistant’s main duties include scheduling meetings, making travel arrangements and organizing daily calendars. To be successful in this role, you should be proactive, meet deadlines and communicate effectively. Our ideal candidate also has previous experience as an Executive Assistant and is familiar with office management technologies. Ultimately, you should be able to identify and address the needs of senior managers and perform administrative tasks to ensure our company’s workflow runs smoothly.

• Provide a wide range of advanced, diversified and confidential administrative support for Vice President of Information Security
• Act as the point of contact between the executives and internal/external clients
• Undertake the tasks of receiving calls, take messages and routing correspondence
• Handle requests and queries appropriately
• Maintain diary, arrange meetings, schedule appointments and events, and provide reminders
• Coordinating daily calendars of senior managers
• Manage phone calls, emails, publications and other correspondence, much of which is confidential or sensitive in nature
• Create regular reports and update internal databases
• Compose and proofread correspondence and produce high quality materials such as presentations, spreadsheets and reports
• Make travel arrangements
• Take dictation and minutes and accurately enter data
• Respond promptly to managers’ queries
• Monitor office supplies and research advantageous deals or suppliers
• Produce reports, presentations and briefs
• Develop and carry out an efficient documentation and filing system
• Additional tasks and duties as required

• Proven experience as an executive administrative assistant, senior executive assistant or in other secretarial position
• Full comprehension of office management systems and procedures
• Solid experience with office management systems and ERPs
• Knowledge of MS Suite (Word, Excel, PowerPoint, and Outlook)
• Exemplary planning and time management skills
• Up-to-date with advancements in office gadgets and applications
• Ability to multitask and prioritize daily workload
• High level verbal and written communications skills (via phone, email and in-person)
• Experience exercising discretion and confidentiality with sensitive company information
• Excellent organizational skills with an ability to think proactively and prioritize work

Capital Staffing

Capital Staffing Solutions Inc., is a national staffing and recruiting firm established in 2003. Our clients are nationwide and include sectors such as: IT, healthcare, HR, professional services, engineering, and so much more!


Jacksonville, FL
32256 USA