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Program Associate, Detained Children's Program
Capital Area Immigrants' Rights Coalition Washington, DC

Program Associate, Detained Children's Program

Capital Area Immigrants' Rights Coalition
Washington, DC
Expired: January 27, 2024 Applications are no longer accepted.
  • $47,500 to $53,000 Yearly
  • Vision , Medical , Dental , Paid Time Off , Life Insurance , Retirement
  • Other
Who We Are

The Capital Area Immigrants' Rights (CAIR) Coalition is the only non-profit organization in the Washington, D.C. area that is exclusively focused on providing legal assistance to adult and child immigrants detained by the government in the Capital Region.

The Detained Children's Program provides legal orientation and screening to detained migrant children in the Maryland and Virginia region. We also offer free legal services to children released from Office of Refugee Resettlement custody to the greater Washington/DC Baltimore region.

Our Work Environment

CAIR Coalition's Detained Children's Program (DUCs) is a highly collaborative work environment. We are committed to providing high-quality, trauma-informed legal and social services and a culture of professional growth and support for staff. Although aspects of our work are completed in smaller teams, we work towards integrated and client-focused services across the program by embracing interconnectivity. We strive to create systems that provide structure while fostering innovation and adaptability. Supervisors in our program share a commitment to teaching, mentorship, and work life balance.

We center impacted people in our advocacy and media. We embrace the movement in our work while also staying focused on the practicalities we trained for, as well as where we are most useful in this movement. We grow our reach and skill set when resources permit and there is passion. We do not limit our push or dreams for this world based on the limits we know but try to imagine how to navigate around them.

We value our brain trust and are constantly finding ways to ensure that we maintain and grow, in ways that acknowledge those with expertise but also set new advocates for success.

Position Summary

A Program Associate in the Detained Children's Program travels regularly to DC and Baltimore offices to fulfill role responsibilities and works collaboratively with the team to:
  • Contribute to the implementation of contractual requirements;
  • Maintain databases and report to funders;
  • Manage centralized phone line and email inbox, respond to general inquiries, and maintain communications with clients;
  • Help with expense reporting; and
  • Assist with detention visit preparation and breakdown, as needed.
General Duties and Responsibilities [1]

Operations and Administration
  • Enter client information into shared databases and complete data reporting requirements.
  • Maintain filing system and storage room, including organization of paper files, creating paper files when needed, and periodic mass archiving of files across the program.
  • Communicate and record case assignments to staff and complete document and database audits to ensure accuracy of case information.
  • Assist attorneys with day-to-day administrative tasks, as needed, including preparing and mailing filings.
  • Helping with organization and other administrative work related to onboarding new staff.
  • Assisting with maintaining the children's conference room and coordinating with social services when supplies are low.
  • Manage team calendars.
Client Services
  • Manage centralized phone line and email inbox for general program and client inquiries.
  • Close cases and provide referrals for children we cannot represent.
  • Assist with scheduling in-person meetings and coordinating office spaces.
  • Notarize documents, as needed, for case filings.
  • When staffing is low, participate in the preparation and breakdown of facility visits.
  • Help maintain communication with clients, track hearings, and update database with relevant case information.
  • Assist attorneys with case filings by printing documents, scanning copies, and delivering filings to local courts, as needed.
Organizational Services:
  • Assist with program's expense reporting and credit card reconciliation.
  • Support DUCs leadership in organizing program-sponsored events, such as funder site visits or team retreats.
[1] This list is illustrative and not intended to be a complete classification of all job functions or tasks.

Additional Role-Specific Details:

Position Type

Full-time, Non-exempt

Reports To

Designated supervisory-level attorney such as Senior Attorney, Managing Attorney, or Managing Paralegal

Hiring Timeline

Applications will be reviewed on a rolling basis until the role has been filled.

Salary [2]

$47,500- $53,000

[2] In 2018 CAIR Coalition implemented a compensation framework to be more straightforward, transparent, and provide assurance of internal equity. The compensation model we use is based on an individual's position and years of relevant work experience to avoid salary discrepancies and to reduce the risk of racial, gender, or other forms of bias affecting a candidate's salary.

Location and/or Travel Requirements

This position will be based at the Washington, D.C. or Baltimore, M.D. Office. Due to business related travel expectations, it is recommended candidates live within 30-miles of their assigned primary office.

Telework

CAIR Coalition operates a hybrid work environment. Most staff are required to work at least one day per week in-office, but some roles require more office/on-site attendance or travel.

COVID-19 Vaccination:

All employees are required to be fully vaccinated and boosted against COVID-19. To be fully vaccinated means having completed the full dosages required for the type of vaccine obtained as designated by the CDC. If boosters are subsequently recommended by the Centers of Disease Control and Prevention (CDC) then employees will be required to receive the booster within thirty (30) days of their eligibility to access the boosters.

Benefits

CAIR Coalition's benefits package includes:
  • Free gym access located in Washington, D.C or Baltimore, MD (dependent on employee's primary office)
  • Flexible working hours after successful completion of trainings and with approval of supervisor
  • Pre-tax commuter benefits for those living in the DMV
  • Subsidized health, dental insurance, and vision insurance (CAIR Coalition pays a very high rate of the insurance package, for which we can provide additional information)
  • An annual data reimbursement of $300
  • life insurance valued at $50,000, as well as long and short term disability
  • the option to set up a Flexible Spending Account
  • the option to set up a 403(b) account (the equivalent of a 401(k) account for non-profits) which the organization has the option, for all employees on an annual basis, to match at a certain percentage after one year of continuous employment
Paid time off includes:
  • 23 personal days per calendar year
  • Up to 20 days of sick time per calendar year
  • 7 hours of volunteer time off
  • Federal holidays
  • Winter break closure
  • 12 weeks of parental leave
At CAIR Coalition, we embrace the fact that talented individuals come from diverse backgrounds and life experiences. We believe that diversity in all dimensions of the organization supports and bolsters the innovative thinking essential to our success. CAIR Coalition values your unique perspectives, skills, and potential, and we are committed to providing equal opportunities for growth and development. If you are passionate about CAIR Coalition's mission and are excited to contribute your talents to our team, we encourage you to submit your application. Candidates from traditionally underrepresented groups are strongly encouraged to apply. If you are a candidate with a disability and require accommodations to apply for this position, please contact us at HR@caircoalition.org .

EEO Statement

Capital Area Immigrants' Rights (CAIR) Coalition is an equal opportunity employer. In accordance with anti-discrimination law, it is the purpose of this policy to effectuate these principles and mandates. CAIR Coalition prohibits discrimination and harassment of any type and affords equal employment opportunities to employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law. CAIR Coalition conforms to the spirit as well as to the letter of all applicable laws and regulations.

Our Anti-Racism Statement:

https://www.caircoalition.org/cair-coalitions-statement-becoming-anti-racist-organization

How to Apply:?

Submit your resume, a cover letter that explains your interest in this role, and a writing sample with your Paylocity application.

Requirements

Competencies Required:

Client and Legal Proficiency

The Program Associate will demonstrate an understanding of legal information versus legal advice and trauma-informed practices. The Program Associate will provide timely and professional responses to community and client inquiries and/or direct them to appropriate staff members.

Programmatic Proficiency

The Program Associate properly prioritizes tasks and projects with minimal oversight. The Program Associate demonstrates understanding and proficiency with internal team systems and policies and a growing understanding of the underlying contractual obligations. The Program Associate demonstrates independence in management of assignments and projects and sound judgment in determining whether and how to raise issues with their supervisor and team leadership.

Administrative

The Program Associate will ensure all administrative aspects of the job are carried out with a high level of attention to detail and without managerial intervention, including timekeeping, file and database upkeep, and communications with clients and potential clients.

Qualifications Required:
  • At least one year of relevant professional experience strongly preferred, ideally at a firm or organization providing legal services.
  • Written and oral Spanish fluency required.
  • Driver's license required.
  • Excellent written and spoken communication skills.
  • Competency in Microsoft Office (Word, Excel, PowerPoint) and database management, familiarity with LegalServer preferred.
  • Detail-oriented with strong organizational and time-management skills and with the ability to prioritize and maintain deadlines.
  • Ability to become certified as a notary public.
  • Commitment to principles of equity and inclusion.
  • Favorable results on background check including driving record, Child Protection Registry, and state and federal criminal records.


Salary Description

$47,500 - $53,000

Address

Capital Area Immigrants' Rights Coalition

Washington, DC
20022 USA

Industry

Business

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