Executive Assistant

SUMMARY:

Reporting directly to the President & CEO, the Executive Assistant provides executive support in a one-on-one working relationship. The position serves as a point of contact for internal and external communication on all matters pertaining to the Office of the President and provides assistance as needed to the Executive Team.

PRIMARY RESPONSIBILITES:

• Manage and maintain the President & CEO’s schedule, including arranging travel and conferences, making appointments, and updating Outlook calendar
• Open, sort, and distribute correspondence, including email and mail
• Provide a bridge for professional, timely, and considerate communication from the President & CEO’s office to internal departments and external contacts
• Filter incoming communication from internal and external sources
• Keep the President & CEO well informed of upcoming commitments and responsibilities, following up appropriately with reminders and changes to schedule
• Draft letters, email correspondence, and other similar duties
• Support meetings and other functions by ensuring amenities are available and appropriate
• Follow up on contacts made by the President & CEO and support the cultivation of ongoing business relationships
• Attend events outside normal work hours when required
• Provide additional support as needed to the Executive Team
• Additional duties as assigned

QUALIFICATIONS:

• Strong organizational skills and the ability to prioritize and perform multiple tasks with excellent attention to detail
• Excellent written and verbal communication skills
• Strong interpersonal skills with the ability to build and maintain relationships with staff, board members and external sources
• Proactive in problem solving and decision making, when appropriate
• Ability to work with a team as well as independently
• Ability to achieve high performance goals and meet deadlines in a fast paced, high energy environment
• Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point) as well as Adobe Acrobat
• Administrative Assistant experience or similar background preferred
• Patience, enthusiasm, and positive attitude a must
• Must posses knowledge of Cape Air history and practices and personify the Cape Air MOCHA HAGoTDI spirit