Develop the scope of work and contractor management for small to medium size projects. Administer purchase orders and service agreements to meet the requirements of workplace Services. Establish effective communication with the applicable internal sections and external contractor groups. Administer policies associated with MEP equipment furniture, executive services for the Board of Directors (if applicable), space planning and furnishings.
Essential Job Functions
Receive, coordinate and complete Workplace Services requests and ensure that requested information/services are provided in a timely and professional manner.
Ensure facility related environmental, safety programs, practices and controls, including procedures, but not limited to Asbestos abatement, are effectively implemented. Promote and enforce company’s safety and health policies at all times.
Be knowledgeable and adhere to client site accounting processes, practices and procedures associated with the maintenance, procurement and disposition of facility (s) equipment and systems.
Review contractor labor and material invoices for accuracy and submit for processing. Ensure project expenses are within budget and variance targets. Make recommendations to achieve budget targets and goals when necessary.
Develop scope of work documents, cost estimates, schedules and contracts for small to medium size projects.
Provide oversight and direction to outside contractors completing various projects within client buildings ensuring quality workmanship.
Maintain Department records, documentation, manuals, and prepare status reports.
Facilitate Department training to internal and external departmental staff as required.
Maintain and manage the inventory of office furniture, equipment and oversee the procurement of equipment, furniture and supplies as required.
Provide facility space planning services including AutoCAD and Archibus drawings for customer projects.
Current OSHA 10 or 30 training certification
Knowledge of building mechanical, electrical and plumbing systems including the ability to read construction drawings.
Maintain and manage documentation of building mechanical, electrical and plumbing drawings of record.
Education: Associate degree in Business Administration, Facilities Management, Architecture, or Engineering OR high school diploma with three years’ experience in the furniture, facilities, maintenance, engineering, or construction industry.
Experience: In addition to the education qualification, a minimum two years of experience with contractor oversight
1. Maintain a valid driver’s license.
2. Must be willing to work limited amounts of overtime when applicable including weekends.
3. Work professionally and affectively with all levels of the client organization.
4. Strong computer skills in windows environment and Microsoft applications including Word, Power Point, Excel and projects. Also experience with Archibus and AutoCAD applications.
1. Lift and move boxes and equipment up to 50 pounds
2. Climb ladders up to 10 feet
3. Operate hydraulic, scissor and boom man-lifts (Project coordinator only)
4. Operate a moving vehicle
5. Work outside in inclement weather to direct contractors and review projects.