Title: Administrative Assistant
Group: Government Affairs
Reports to: Office Manager
The administrative assistant provides support to the Governmental Affairs legislative staff. As an integral part of the team, the administrative assistant will work closely with the lobbyists and legislative analyst to produce meaningful results for the association. This individual will have excellent computer skills, strong work ethic, and an eagerness to learn.
- Utilize Capitol Track Legislative Tracking system to print legislative bills, daily Capitol Track calendars, amendments, and reports, and distribute letters to the capitol, committees, caucuses, etc.
- Upload Board of Directors meeting materials three times each year for the meetings using C.A.R. content management system.
- Create cover memos for Committees and legislative Directory link all documents to agenda and updated in Publisher.
- Print all background papers, agendas, and create binders for each lobbyist and the CEO.
- Electronically update all position papers and material to BOD electronic files.
- Use association membership database to retrieve individual member and committee information, including pulling committee rosters and sending emails to committee members.
- Update analyses and daily files from Assembly and Senate as needed
- Offer phone coverage for the office.
- Arranging conference calls and other meetings as necessary.
- Other administrative tasks as assigned.
- Some college course work.
- Minimum 5 years’ experience.
- Advanced skills in databases.
- Familiarity with Slack and Zoom a plus
- Strong Microsoft Office Skills, Outlook, Word, PowerPoint, Publisher and especially in Excel.
- Ability to function effectively in a variety of challenging situations and circumstances, including difficult project deadlines, demanding customers, tight budgets, and evolving goals and objectives.
- Ability to work effectively with co-workers, customers and others by sharing ideas in a constructive and positive manner.
- Excellent work ethic and attendance.
- Consistency in giving feedback regarding work progress, timetable and issues.