- Expired: October 13, 2021. Applications are no longer accepted.
Job Title: Bookkeeper
Department: Santa Maria Headquarters
Reports To: President
FLSA Status: Non-Exempt/Hourly
Prepared By: Human Resources
Prepared Date: 10/05/2021
File Name: Bookkeeper.doc
Performs the following duties personally and coordinates with team members to ensure successful completion of assigned tasks.
Direct Report: Operations Coordinator-AR Clerk
Cal Coast Irrigation Mission:
Empowering Growers with Exceptional People
Cal Coast Irrigation Core Values:
To be honest to everyone, every time
To treat others the way we want to be treated
To be committed to excellence- average is not acceptable
To serve our customers with gratitude
To provide quality craftsmanship
Cal Coast Irrigation Vision:
To be the most trusted and respected provider of quality irrigation systems
This positions mission as it relates to Cal Coast’s Mission:
Give customers and vendors the best possible experience
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned. Key Results Areas (KRAs).
KRA #1: General Office duties
This key result area will be satisfactorily achieved when: Daily office tasks are performed efficiently
Manage phone calls and take messages as necessary
Prepare, fax, and email documents for the management team
Greet and serve guests in a courteous and professional manner
File documents in the proper places
KRA #2: Office Management
This key result area will be satisfactorily achieved when: office runs smoothly
Manage vacation requests and sick leave
Order office supplies
Manage paperwork and files
Maintain a positive work environment
KRA #3: Prepare financial reports
This key result area will be satisfactorily achieved when: reports are generated in a timely and accurate manner
Produce monthly sales and rental reports
Produce and deliver monthly closing reports to CPA
Balance bank accounts
Payroll- process timecards and produce payroll direct deposit on bank website
Process company credit card statements and code appropriately
Process and report sales taxes owed
KRA #4: Manage Accounts Payable
This key result area will be satisfactorily achieved when: accounts payable is accurately processed and in a timely matter
Process invoices from vendors and compare to purchase orders
Generate checks and present to Treasurer for signature
Hold purchasing agents accountable for purchase order mistakes and inaccuracies
Code expenses in the proper GL codes
Make sure customers are invoiced for all drop shipments
This job description in no way states or implies that these are the only duties to be performed by this employee. He or she will be required to follow any other instructions and to perform any other duties requested by his or her supervisor.
Direct supervision of the office operations/accounting department involving responsibility for results in terms of costs, methods and personnel. Supervises one employee. Responsible for carrying out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include interviewing and hiring of employees; planning, assigning, scheduling, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.
QUALIFICTIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and EXPERIENCE
High School diploma or GED; and over seven years up to and including ten years of related industry experience and/or training; or equivalent combination of education and experience.
LANGUAGE SKILLS EXPERIENCE
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.
MATHEMATICAL SKILLS EXPERIENCE
Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
To perform this job successfully, an individual should have intermediate knowledge of: Microsoft Office Suite - Outlook Communication Management software, Word and Excel; and, experience with QuickBooks. Experience with Internet usage, PC and/or MAC and Windows required. Prior experience with BambooHR highly desirable.
CERTIFICATIONS, LICENSES and REGISTRATIONS
Valid State Driver’s License.
OTHER SKILLS AND ABILITIES
Good communication skills with both customer, vendors, and team members
PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job the employee is occasionally required to stand, walk, climb or balance; stoop and kneel; and frequently required to sit, use hands to finger, handle or feel; reach with hands and arms, and talk or hear.
The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.
WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job the employee is occasionally exposed to fumes/airborne particles; and outdoor weather conditions. The noise level in the work environment is generally quiet office conditions.
By my signature below, I acknowledge that the above job description was discussed with me and that I was given a copy for my records.
Signature of the Employee Date Signature of HR Representative Date
Cal Coast Irrigation Inc.
AddressSanta Maria, CA
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