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Administrative Assistant

CSRS, Inc.
Dallas, TX
  • Posted: over a month ago
  • Full-Time
  • Benefits: 401k, dental, life insurance, medical, vision,
Job Description

Dallas Office Administrative Assistant

Job Description:

The Administrative Assistant will oversee the general administrative function and activities of the CSRS Dallas office.

Essential Duties and Responsibilities

  • Directly reports to the Dallas office lead
  • Greets and welcomes visitors daily
  • Assists with onboarding of new staff
  • Sets up workstation(s) for new staff prior to start date
  • Oversees and supports all administrative duties in the office and ensure that office is operating smoothly
  • Assist with office moves, but not responsible for physically moving furniture
  • Responsible for all facets of incoming calls and visitors to the office including directing calls to correct employee/department, taking messages, and updating the telephone directory
  • Responsible for mail and shipping including sorting and delivering all incoming faxes, sorting and posting all mail, receiving all incoming shipments and assisting with preparing outgoing shipments as necessary, and sending interoffice mail from the office to remote locations
  • Identify opportunities for process and office management improvements, and design and implement new systems
  • Provide other administrative support as necessary, including scheduling group meetings, maintaining calendars, doing research, and creating reports
  • Organize office operations and procedures
  • Address employee queries regarding office management issues (e.g. stationery, Hardware and travel arrangements)
  • Coordinates travel arrangements, including flight, hotel and appropriate ground transportation or other reservations associated with meetings or client activities, paying close attention to varying travel preferences
  • Liaise with facility management vendors, including cleaning, catering, and security services
  • Plan in-house or off-site activities, like parties, celebrations, and conferences
  • Maintains inventory of office supplies; orders new supplies as needed
  • Confirms expiration status of drinks and snacks, disposal and reorders as needed.
  • Coordinates with vendors for resupply of coffee and water
  • Brews coffee at intervals of office opening and 2pm
  • Loads dishwasher and remove/place clean dishes in cabinets
  • Sends monthly notice to staff to remove old food from refrigerator
  • Maintains office condition and arrange necessary repairs
  • Prepares agendas, makes travel arrangements, and maintains calendars for senior management
  • Oversees telephone services, email correspondence and distribution, and mail distribution.
  • Perform other duties as assigned such as expense reports for the Dallas office lead

 

Minimum Qualifications

  • High school diploma or equivalent
  • At least 3 years of administrative and clerical experience
  • Extensive knowledge of office management procedures
  • Excellent verbal and written communication skills
  • Excellent interpersonal and customer service skills
  • Excellent organizational skills and attention to detail
  • Strong problem-solving skills
  • Excellent time management skills with a proven ability to meet deadlines
  • Proficient with Microsoft Office Suite or related software

 

Preferred Qualifications

  • Bachelor's degree in business administration, communications, or a related field
  • 4+ years of administrative and clerical experience

 

CSRS is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status.

Company Description
CSRS, Inc. has been leveraging innovation and leadership to improve and revitalize our communities for more than 41 years. With a culture of creative thinking –and our background in engineering and architecture – we bring balance between big ideas and technical expertise to deliver a successful project every time. Established in 1978, CSRS is a leader in the delivery of infrastructure and program management, serving public and private organizations across the Southeast - Building Stronger, Smarter Communities Together.

CSRS, Inc.

Why Work Here?
We are a fast growing and leading AEC firm with an awesome culture. Great benefits and we leave at noon on Fridays!

CSRS, Inc. has been leveraging innovation and leadership to improve and revitalize our communities for more than 41 years. With a culture of creative thinking –and our background in engineering and architecture – we bring balance between big ideas and technical expertise to deliver a successful project every time. Established in 1978, CSRS is a leader in the delivery of infrastructure and program management, serving public and private organizations across the Southeast - Building Stronger, Smarter Communities Together.

Address

Dallas, TX
USA

Industry

Business

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