This is a long term temp. assignment ( No set end date , temp. to hire is possible )
Part time : 20-30 hours per week
Greet visitors and determine whether they should be given access to specific individuals;
Answer and direct phone calls to appropriate parties or take messages;
Open, sort, and distribute incoming correspondence, including faxes and email;
Direct communications (written/verbal) requiring Executive Director or Chairman’s personal attention;
Prepare, transcribe Executive Director’s correspondence; and
File and retrieve corporate documents, records, and reports.
Perform general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work;
Prepare reports, memos, letters, and other documents using word processing, spreadsheet, database, or presentation software;
Maintain working and archive files including Organizational files; and
Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
Assist completion of projects including preparation of Executive Board and Commissioner agenda, minutes, consolidate time sheet reports, and pertinent meeting information for their respective packets;
Prepare meeting rooms for Executive Board, Commissioners meetings
Attend Executive Board, Commissioners, and meetings to record, transcribe minutes.
Conduct research, compile data, and prepare papers for consideration and presentation by staff, committees, and Executive Board;
Assist Executive Director with pertinent human resource issues found in Employee Handbook;
Make reservations for meetings and travel arrangements for staff
Oversee General Office staff hired to assist with administrative tasks and provide scheduling related to those positions.
Update and/or distribute changes to
Outlook Contacts; i.e. Town Officers, Selectmen, Planning Board Members, etc.
Annual Town Reports of work completed by commission
TAC Membership (including term expirations);
Mail annual Requests for Municipal Membership and Household Hazardous Waste Appropriations;
Coordinate Land Use Regulation Book orders;
Other work requested by Executive Director or planners;