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Receptionist Administrative Assistant

CNC Contractors Corp Irvine ,CA
  • Expired: over a month ago. Applications are no longer accepted.
Job Description

Healthcare focused construction company seeking a dedicated Receptionist / Administrative Assistant to handle client-facing duties, general office management tasks, and assist management and co-workers with administrative duties.  When someone enters our office, we want them to find a friendly, smiling face and a helping hand.  The ideal candidate has excellent communication and multitasking skills, a positive attitude, and a strong work ethic.

We are looking for someone who is capable of making decisions, proficient in writing, and has organization and prioritization skills. The candidate should be able to collaborate with other colleagues and management, and positively interact with clients, subcontractors, and vendors.

Responsibilities

  • Answer phones and greet visitors
  • Schedule appointments
  • Schedule and coordinate team meetings
  • Process incoming and outgoing emails and mail
  • Collect and process employee time cards
  • Prepare responses to communications from subcontractors and vendors
  • Review, analyze, and process subcontractor billings
  • Create and maintain filing systems, both electronic and physical
  • Manage, maintain, prepare the order for office supplies

Required Skills/Qualifications

  • Bachelor’s degree preferred, but high school diploma accepted with some college or equivalent experience
  • Good verbal communication skills
  • Ability to screen and direct phone calls
  • Ability to work well with co-workers
  • Ability to create organized filing systems
  • Experience with Microsoft Office Suite (Outlook, Word, Excel) or willingness to learn
  • Experience with Adobe Acrobat or willingness to learn
  • Typing speed of at least 50+ WPM 
  • Overachieving attitude and enhanced work ethic

Desired Skills

  • Procore Construction Management Software

CNC Contractors Corp

Why Work Here?

Awesome CEO and Co-workers, small office environment with great benefits, and lots of room for growth!

Address

Irvine, CA
92614 USA