Administrative Assistant

Summary:

CES is looking for a genuine, hardworking, positive, and reliable person with a go-getter attitude to take on our Administrative Assistant role here at our Bethany office. If those adjectives sound like you, then please apply!
This position is onsite Monday-Friday 9am-5pm. You will report directly to the Office Manager and also work closely with the Principal Member to help the office run smoothly! We are mainly an Environmental company but also have a storage unit company onsite.

Environmental Admin duties includes but not limited to:
Complete CBYDs for projects
Assist with drilling proposals
Schedule work/projects, meetings, bid walks, site walks, etc on Google Calendar
Monitor phone calls & voicemails
Create job folders- physical & digital- on Dropbox
Confirm scheduled upcoming jobs
Gather paperwork from the shop and process:
Scan and file into corresponding job folders
Confirm receipts and corresponding expense sheets
File truck information
Handle Drilling Order Requests and Time Off Requests
Confirm & document monthly credit card expenses
Input truck information into ProphesyOne

Storage Admin duties includes but not limited to:
Submit credit card payments via ConvergePay
Process check or cash payments
Keep track of all payments & information in Swamp
Execute contracts for each new tenant
Inspect and keep track of available units

Qualifications/Experience:

The adjectives listed above are what is mainly important to us here, but here are the rest of the preferred requirements: previous experience in an office setting; experience with utilizing Microsoft Office & Google Calendars; and Bachelor's or Associate's degree.

Job Type: Full-Time
Pay: $37,440.00 - $41,600.00/ year
Benefits:
Medical Insurance
Dental Insurance
Schedule: 8 hour shift
Location: Bethany, CT, onsite