Scheduling Coordinator

We are seeking a Scheduling Coordinator to join our team! In this position you will coordinate the flow of work and materials between departments as well as identify areas of improvement to increase efficiency. 

Responsibilities:

• Generate and manage the daily schedule for our on-site technicians 
• Receive service requests from customers via phone and email
• Maintain and improve execution of each assignment
• Purchase, review, and distribute supplies for each assigned service where necessary 
• Manage purchase orders in Quickbook accounting software
• Confer with other departments to determine progress of work and completion dates
• Compile material invoices and submit to AP team
• Review and communicate status of service to customers 
• Serve as point of contact between production and planning teams
• Assist production team in generating service quotes for new and returning customers
• Collection and review of technicians timesheet
• Management of service vehicles ( this includes insurance, registration, inspection, etc.)
• Assist with general office duties as needed

Qualifications:

• Previous experience in production, planning, or other related fields
• Strong project management skills
• Ability to prioritize and multitask
• Excellent written and verbal communication skills
• Ability to work well in teams
• Experience working with Quickbooks
• Proficiency with office software, such as Microsoft Outlook and calendaring tools
• Data entry and phone skills