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Human Resources Assistant

CEDCO: The Mill Casino Hotel & RV Park
North Bend, OR
  • Expired: January 31, 2023. Applications are no longer accepted.
Let's be friends

At The Mill Casino there's nothing better than being around your friends, and that's exactly the atmosphere we want to create here. We want team members to feel like they're welcomed with the unique experiences and growth we can offer. Come be a part of the special atmosphere and hospitality of the hotel, or the welcoming, fun and friendly character of the restaurants and casino. Join our team in its dedication to be the leading destination for gaming and hospitality on the beautiful southern Oregon Coast.

Seeking Human Resources Assistant:

BASIC FUNCTION (the primary purpose of this position):

The primary purpose of this job is to provide clerical and administrative support for the department of Human Resources on behalf CEDCO entities. Serve as the department specialist for record management. This position is typically scheduled 30-35 hours per week and non-remote.


  • Promote a clean, safe, healthy and friendly work environment for employees and guests; report and direct safety issues to Safety Committee.
  • Assist employees with consistent application of human resources practices through education and support of employment practices and programs; direct employee concerns to appropriate HR personnel.
  • Perform employment verifications on the phone and in writing using the verification log and checking for appropriate releases.
  • Handle company travel for conferences, employment candidate interviews, etc. This includes booking flights and hotel rooms, per diems following finance procedure.
  • Generate purchase orders and maintain adequate supplies for the HR Department; responsible for organization of the supply area.
  • Aid in the development and implementation of policies and procedures for area of responsibility.
  • Other duties as assigned.

New Hires:
  • Assemble new hire folders ensuring completion of the new hire check list. Follow up independently on any missing items.
  • Ensure signed job descriptions are on record for new hires, job and company transfers, etc.
  • Create, file and maintain personnel and benefit folders and purge all termed personnel files and benefit records; arrange for storage and destruction of files per departmental policy.
  • Perform support duties for onboarding new employees with the ability to make job offers and perform drug testing as needed.
  • Support Hooked on Service training by ensuring training folders are prepared; attendance is tracked and invitations sent.

  • Update address changes to CITGC and Nasomah as needed.
  • File items appropriately to personnel and benefit records. Ensure the protection and privacy of company personnel documents and files (locked cabinets/door/etc).
  • Assist the Benefit & Safety Manager with clerical and file management duties; purge benefit terms, etc.

  • Process Guppy Awards monthly; maintain supply of Guppies and PTO certificates.
  • Redeem Mill Bucks for gift cards; maintain a supply of gift cards and track issuance.
  • Organize submissions for quarterly awards into presentation format.
  • Provide support in planning and organizing employee appreciation and recognition events.
  • Assist in maintaining communication on approved items via the Community platform.
  • Order plaques and certificates to support award celebrations.

POSITION REQUIREMENTS (objective educational or technical training required; skills; and years of experience):
  • High School Diploma or GED required. An undergraduate degree in a related field preferred; a combination of formal education and work experience will be considered.
  • 12 months work experience in human resources or payroll administration or a similar department processing employment records, payroll information, new hire records, or other confidential data required.
  • 12 months general office support experience necessary; tracking data, creating file folders, organizing files (both electronic and hard copy), generating purchase orders; handling travel arrangements, completing forms, etc.
  • PC skills to include proficiency in all MS Office applications such as Outlook, Word, Excel and Power Point.
  • Ability to maintain confidence; ensure the protection and confidentiality of sensitive information; and use tact and discretion in a variety of situations is required.
  • This position requires the ability to promote a professional work ethic. Candidate must have a record of having a friendly, approachable and trusting demeanor.
  • Must have a professional appearance and excellent oral and written communication skills to work with all levels of the organization.
  • Familiarity with federal employment law in the hospitality industry and casino experience preferred.
  • Ability to take directions and support multiple team members while independently meeting deadlines.
  • Must be detail oriented with a strong ability to multi-task and handle frequent schedule changes and interruptions with tact and friendliness.
  • Must pass and remain in compliance with Coquille Gaming Commission background check and drug free work place policies.

This description of duties, responsibilities and requirements is a summary, and is not intended to include all that may be assigned or required.

CEDCO: The Mill Casino Hotel & RV Park


North Bend, OR
97459 USA