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Administrative Specialist

Butler County Regional Transit Authority
Hamilton, OH
  • Posted: April 12, 2022
  • Full-Time

Enjoy being a point person in an office environment?

Savvy with technology?

9 a.m. - 5 p.m., Monday through Friday, exactly what you have been looking for?

Look no further!

Position Purpose and Objectives:

The Administrative Specialist will act as the primary support person for all BCRTA administrative functions, including but not limited to the Executive Director, Human Resources and Finance. The Administrative Specialist will be responsible for providing stakeholders and employees with excellent customer service and resolving problems while maintaining strict confidentiality of information at all times. Duties include, but are not limited to communication, filing, typing and formatting, data tracking and entry, and office management responsibilities.

Essential Job Functions:

  • Takes non-operational phone calls and relays messages promptly.

  • Manages calendars and coordinates meetings for executive staff.

  • Acts as the Clerk of the Board of Trustees including taking minutes, preparing resolutions, assembling meeting materials and accurately documenting proceedings subject to legal requirements.

  • Provides other administrative support to the Board of Trustees as requested by the Executive Director.

  • Tracks and manages purchases of office supplies and other administrative materials.

  • Assists HR department with the support of existing employees and applicants.

  • Manages organizational access control subject to policy and direction of HR.

  • Tracks and manages purchases of uniforms.

  • Creates copies, materials, and files and organizes as needed.

  • Creates and distributes public communications as directed.

  • Enters and tracks HR data as required or requested.

  • Effectively maintains, secures and files confidential records.

  • Creates and distributes regular reports as required or directed.

  • Counts money and supports finance department fare collection processes.

  • Communicates kindly, tactfully and diplomatically with employees and stakeholders of all levels.

  • Plans, organizes, and executes internal and external events, including space, budgets, catering, setup and breakdown.

  • Maintains composure and acts thoughtfully under pressure.

  • Assists management with special projects.

  • Attends meetings or acts in the absence of finance or administrative personnel as directed.

  • Promotes a positive public image of BCRTA and exceeds customer expectations.

    This description should not be construed to contain every function/responsibility that may be required to be performed by an employee in this job. Employees are required to perform other related functions as assigned.

    Experience:

  • Business or office support

  • Meeting and Event Planning

  • Demonstrated ability and comfort to use technology to save time and improve efficiency

    Education:

    High School diploma required, Associate Degree in Business Administration or similar preferred. Equivalent experience also acceptable.

    Benefits:

    Medical, dental, vision, life insurance, and short-term disability coverage, 14% Ohio Public Employee Retirement System Match, Paid Time Off up to 29 days per year! Opportunities for advancement and professional development.

    About Butler County RTA:

    BCRTA is a political subdivision of the State of Ohio organized as a Regional Transit Authority under Ohio code. BCRTA acts as the designated recipient for Federal Transit Funds and provides public transportation services within and around Butler County, Ohio including Hamilton, Middletown, Fairfield, West Chester, Oxford, and Miami University. The BCRTA employs or directs around 120 transit employees and manages an annual budget near $6.5M. BCRTA is governed by a nine-member Board of Trustees.

    BCRTA is a public transit agency dedicated to support Butler Countys quality of life and economic development through public transportation solutions.

    Our employees enjoy a work culture that promotes inclusion, diversity, cooperation, problem-solving, teamwork, independence and ingenuity.

    *Hiring is through our main office in Hamilton, Ohio.

Applications are public records and will only be reviewed once for each position. Applicants must submit a separate application for each position of interest. BCRTA applications do not represent a contract of employment.

"BCRTA states as its policy a commitment to provide equal opportunity to all persons in matters affecting all employment processes (including but not limited to recruitment or recruitment advertising, hiring, upgrading, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay, or other forms of compensation) without regard to a persons race, color, religion, national origin, sex (including gender identity, sexual orientation, and pregnancy), age, genetic information, or veterans status.

Further, BCRTA is committed to complying with Title I of the Americans with Disabilities Act and prohibits discrimination on the basis of disability. BCRTA will make accommodations that are reasonable and not unduly burdensome to enable qualified disabled applicants and employees to participate in the employment process and perform essential job functions. "

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Butler County Regional Transit Authority

Address

Hamilton, OH
45013 USA

Industry

Business

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