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Office Services Assistant (Entry-Level welcome)

Business Management Firm Encino, CA
  • Posted: over a month ago
  • $15 to $16 Hourly
  • Full-Time
  • Benefits: Vision, Medical, Life Insurance, 401k, Dental

Job Description

Job Title: Office Services-Supply Clerk

Reports To: Operations and Human Resources

FLSA Status: Non-Exempt

Department: Office Services

Entry-Level position welcome to apply

Summary: To manage and maintain office supplies and help maintain the facility.

Duties and Responsibilities include the following:

· Purchase and maintain office supplies getting necessary approvals.*

· Process and complete staff supply requests.*

· Receive and check supply orders for accuracy.*

· Stock conference rooms and maintain partner kitchen.*

· Maintain kitchens per firm protocol.*

1) Empty dishwasher.

2) Make coffee.

3) Load and run dishwashers.

4) Clean coffee pots.

5) Wipe down counters.

· Maintain office equipment and service when necessary.*

· Approve, supply and service invoices.*

· Pickup and assemble office equipment. *

· Perform Monday, Wednesday and Friday bank and post office runs.*

· Follow up with staff, vendors and your supervisor to confirm supply requests and job duties are completed.*

· Thoroughly review current inventory, supply orders and office equipment to ensure that it is accurate and received in a timely manner.*

· Manage, retrieve, collect, supply and assist in all interoffice moves and new hire workstations.*

· Assist IT Manager in moving computers or ordering equipment as directed. *

· Perform all daily and weekly duties. *

· Tax deadlines: You are expected to be at the firm and plan on working late these dates as well as a week prior to them and a week after them. You will be notified directly if you are excused to leave for the day.

· Enter Datafaction time daily and punch in/out for lunch/breaks on time.*

· Take breaks and lunch on time and for the correct duration. Overtime must be approved prior to you working it. *

· If you are going to go to the bank, FedEx, post office, etc. after your 8 hours or close to it, please give your supervisor receipts of those errands. Those receipts will have a timestamp that your supervisor will use as an accurate “clock out” time.

· If you need to contact your supervisor please do not text for any reason. If you need to reach your supervisor, please call on their cell (for emergencies only) or email them on their work address. If you know they will be at work, please call their direct line.*

· The firm counts on your attendance and expects regular attendance during working hours. Regular and timely attendance is an essential function of your job. Unsatisfactory attendance, reporting late or leaving early, or patterns of absenteeism or tardiness, may result in disciplinary action, up to and including discharge.*

· Please review your NKSFB handbook. It is your responsibility and obligation to understand this Handbook, its policies and adhere to them.*

· Periodically provide copies of your current Driver License and verification of automobile insurance.*

· Other related duties and projects as assigned.*

· Cover Documents Clerk on days off.*

· Assist in matching client bank statements to bank recs.

· Other related duties and projects as assigned.*

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


Oral and Written Communication Skills

Fluent command of English


Time Management

Organizational Skills

Ability to follow instructions

Education / Experience:

High School Diploma or equivalent and valid driver’s license and auto insurance.

Physical Demands / Work Environment

Standing, walking, crouching, and regular lifting up to 30 pounds.

Frequent use of hands and reaching with hands and arms.

Regularly talking, hearing, seeing and sitting.

Moderate to the loud noise level.

Risk of electrical shock.

Business Management Firm

Why Work Here?

Business Management Firm


16000 Ventura Blvd. Encino, CA 91436
Encino, CA

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