SUMMARY : Assists and relieves attorneys and other legal personnel of administrative and clerical work by performing the following duties:
ESSENTIAL DUTIES AND RESPONSIBILITIES (other duties may be assigned):
- Draft and prepare legal and non-legal documents (e.g., pleadings, summonses, complaints, motions, subpoenas, general correspondence, etc.)
- Order medical records
- Perform other clerical duties such as scheduling hearings and appointments, answering telephones and giving information to callers (as directed and as appropriate requiring discretion)
- Transcribe, compose and type routine correspondence
- Read and route incoming mail
- Maintain document files, including tabbing and indexing litigation files
- Calendar and docket hearings, appointments and deadlines
- Confer with court personnel
- Input attorney time
- Make travel arrangements
- Prepare expense reports and process third-party invoices
- Coordinate the completion of photocopy, fax and messenger requests
QUALIFICATION REQUIREMENTS :
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required.
Language Skills : Ability to read and comprehend simple to complex instructions, short correspondence and memoranda; ability to write simple correspondence
Reasoning Ability : Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists; ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form.
Other Skills and Abilities : Ability to type a minimum of 75 wpm utilizing current word processing software; ability to use transcription, photocopy, fax and other equipment to complete documents; ability to establish and maintain cordial and courteous working relationships with co-workers, other firm employees and outside contacts in a fast-paced demanding environment.
PHYSICAL DEMANDS : The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. (The following information is provided for purposes of assessing ADA compliance.) While performing the duties of this job, the employee is regularly required to come and go repeatedly throughout the day as necessary; sit; use hands to finger, handle or feel objects, tools or controls; reach with hands and arms; and talk or hear.
The employee is occasionally required to stand and stoop, kneel or crouch in order to retrieve and shelve files, make labels, send/receive faxes and perform other secretarial duties.
Capacity to pick up, leaf through and read books, files and other materials. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision and the ability to adjust focus.
WORK ENVIRONMENT : The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet.