Administrative Assistant 1

Provides administrative support for a wide variety of generalized office-related activities. Specific duties may include, but are not necessarily limited to, tracking and conveying messages; generating internal and external correspondence; maintaining electronic and hardcopy files; coordinating calendars, schedules, meeting logistics, and travel arrangements; ordering supplies; and serving as a resource for staff regarding established administrative policies and procedures.

For functions more closely related to professional support activities requiring specialized knowledge of functions, organizations, and/or programs, see: Professional Staff Assistant

For positions more closely related to the professional administrative management of business, operational, and/or programmatic activities, see: Chief of Staff

Education
Position typically considered as entry level and requires little or no previous training and/or experience.

Minimum Job Requirements

• Seasoned/experienced in computer based Business Systems and Microsoft Office Suite.
• Experience with data entry with a high level of accuracy and attention to detail.
• Excellent written and verbal communication skills.
• Demonstrated skills in office management practices and office organization
• Demonstrated ability to organize, prioritize and follow-through to completion multiple tasks, often under strict deadlines, frequent interruptions, and changing priorities.
• Demonstrated ability to effectively work in a team environment and interact with all levels of internal and external personnel
• Proven record of dependability, excellent attendance, and reliability
• Ability to obtain a Q clearance.
• Desired Skills
• Experience in Auditing and Accounts Payable practices
• Experience in generating statistical reports and metrics
• Familiarity with specific computer based systems including: Oracle, ATLAS and other LANL based computer systems
• Knowledge of LANL programs, sites, and facilities
• Active Q Clearance

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