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Administrative Assistant - Facilities Department

Brook Lane, Inc.
Hagerstown, MD
Expired: May 22, 2023 Applications are no longer accepted.
  • Full-Time
Administrative Assistant for Facilities/ Safety

Full-time, M-F 7:30 am -4:00 pm or 7:00 am - 3:30 pm

  • Requisitioning and expediting purchase orders electronically for maintenance, repair and operation supplies.
  • Maintain efficient operation of the Brook Lane WorxHub software program for work order and preventative maintenance.
  • Coordinates staff training requirements and schedules as needed.
  • Type correspondence, minutes, reports, policies and other documents as required.
  • Responsible for EVS scheduling, EVS supply orders, and EVS timekeeping in ADP.
  • Provides secretarial services for the Housekeeping Supervisor as necessary.
  • Maintains correspondence and material files on the following: on-call schedule, telephone system, pager system, water/sewage department, hazardous waste, medical equipment, generators, refrigerator temperature logs, fire safety information and other files as appropriate.
  • Maintains policies and procedures manual for the Maintenance and Housekeeping departments and is able to direct staff to appropriate sections therein.
  • Maintains the department's records that are required for Joint Commission inspections.
  • Provides the following to the Facilities Director for monthly Safety Committee: Work order load analysis reported monthly, Joint Commission tracking/reporting reported monthly, and High and Low risk medical equipment inventory and inspections reported yearly.
  • Maintains medical equipment inventory listing. Schedules annual testing and service. Prepares yearly Medical Equipment Report for Safety Committee.
  • Coverage for the Administration Building switchboard one a day as needed.
  • Assists with arranging and setting-up ZOOM meetings.

  • Training in general office work, including intermediate computer skills and three years advanced secretarial services beyond the high school level is required. Secretarial experience in a field relating to Facilities is preferred.
  • Must be proficient in Microsoft Office 365.
  • Be able to read, write, and speak the English language fluently.
  • Able to demonstrate good phone etiquette.
  • Type accurately at a responsible rate of speed and edit to ensure spelling.
  • Must be able to use basic office equipment and the computer.
  • Able to establish priorities, deal with considerable work detail, and function at a high level of independence.
  • Maintain a quiet and resourceful work atmosphere, as well as effective relationships with staff, such to be conducive to effective working conditions in which high standards can be maintained.



Brook Lane, Inc.

Hagerstown, MD
21742 USA



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