Skip to Main Content

Real Estate Administrative Assistant

Bright Star Estates & Associates Rancho Cucamonga, CA

  • Posted: over a month ago
  • $18 to $23 Hourly
  • Full-Time
Job Description

Job Type: Part-Time to Full-Time

Location: Rancho Cucamonga, CA

Salary: DOE

We’re in search of an organized, professional real estate administrative assistant to serve as the main point of contact for the CEO/Premier Realtor. Your responsibilities include relaying important messages to the CEO, scheduling meetings and trips, and systematizing information in the client databases. In addition, you will be responsible for managing all paperwork in a timely manner, purchase office equipment, notifying clients of approaching deadlines, ensuring each deal goes through the proper legal channels, scheduling appointments and walkthroughs, and providing superb customer service.

Applicants should be extremely thorough, possess great interpersonal skills, excellent writing and communication skills, and have basic knowledge of the real estate industry and database management. If this sounds like you, apply today!



$18 - $23 hourly

  • Respond to customer needs with urgency and attentiveness
  • Generate status reports for the team on a regular basis to make sure company targets are being properly prioritized
  • Plan travel arrangements, open houses, final walkthroughs, and other necessary engagements
  • Monitor deadlines and provide notices to appropriate parties when necessary

  • Execute office management tasks such as systematizing office records, and buying office equipment
  • Answer phone calls, emails, and other requests and notify the realtor of necessary details
  • Oversee the CEO’s schedule, team meetings, and travel arrangements
  • Manage the client database to keep information orderly and confidential
  • Adjust to the needs of the real estate office and execute other assistant duties when necessary
  • Function as the main point of contact for the CEO, buyers agents, and team
  • Input MLS listings and process and coordinate transactions (new construction)
  • Create mail and drip campaigns, coordinate client appreciation events and gifting
  • Follow-up on leads, manage our website, track client and team progress, etc.


  • Real Estate industry experience and strong interest to grow in real estate is required for this position
  • A real Estate License is preferred for this job but not required
  • 2-5 years experience as an executive assistant or administrative assistant
  • Can work on a deadline and handle private client information
  • Communicates well, both verbally and written
  • Ability to learn quickly in a fast-paced environment
  • High school diploma or G.E.D. required, Associates or Bachelor's degree preferred
  • Highly organized with strong interpersonal skills and time management skills
  • Efficient in Microsoft Word, Excel, and Multiple Listing Service software
  • Mac and PC proficient is a must
  • Bilingual writing and speaking a plus (Spanish)
  • Weekend and evening flexibility is a plus
  • Knowledgeable and quick learner of software systems kvCORE, Buildium, Canva, Later, YouTube, Mailchimp, and social media management

About Company

Bright Star Estates & Associates is a full-service real estate agency offering services to both individuals and businesses in residential and commercial real estate, new construction, investment advice, and property management. Rated one of the top premier agencies serving the Northern California area with offices located in Rancho Cucamonga, CA. Bright Star Estate & Associates is committed to helping you build wealth through real estate and homebuyer education.

Bright Star Estates & Associates


Rancho Cucamonga, CA


Real Estate

View all jobs at Bright Star Estates & Associates

What email should the hiring manager reach you at?

By clicking the button above, I agree to the ZipRecruiter Terms of Use and acknowledge I have read the Privacy Policy, and agree to receive email job alerts.