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Accounting Administrator

Brand & Branch LLP Oakland, CA
  • Posted: 24 days ago
  • $25 to $30 Hourly
  • Full-Time
  • Benefits: Medical, Dental

About Brand & Branch LLP: We are an elite, women-owned law firm based in Oakland, CA. We represent clients in cutting edge industries, particularly cannabis; helping them navigate complex intellectual property, litigation and regulatory issues. We have curated a team of professionals that is high-energy, entrepreneurial, client-focused, and fun to work with. We offer flexibility in how we work (we have scheduled in-office and remote work days). If you are looking for a unique opportunity to share your skills and possess the experience we require, we would love to hear from you.

About You: We are looking for a full-time Accounting/Billing/Office Administrator to support our attorneys and manage client billings.

Responsibilities include:

  • Handle all accounts payable and accounts receivable functions
  • Prepare pre-bills and make revisions after partner review
  • Prepare and send monthly client invoices
  • Ensure client costs are monitored and reflected in invoices
  • Follow process for regular, monthly client contact to ensure prompt payment of invoices
  • Prepare aging receivables report; make collection calls, as needed
  • Work with firm bookkeeper to manage firm bank and trust accounts
  • Make bank deposits; handle wire transactions
  • Track retainer payments; report to partners on status of retainers
  • Handle credit card reconciliations and payments
  • Handle staff/attorney reimbursements
  • Implement processes and procedures required to obtain financial/productivity information
  • Prepare all necessary financial reports for partners
  • Prepare and process payments for trademark Registration Certificates
  • Process mail
  • Organize attorney CLE files
  • Track staff/attorney sick/vacation days

Requirements:

5+ years minimum experience working in legal billing, accounting, and account receivable tasks

Experience with Clio Legal Practice Management software very much preferred

Broader understanding of accounting and finance

Proficiency with MS Excel, MS Word, MS Outlook

Tech-savvy

Exceptional attention to detail and ability to follow instructions with precision

Perform well in a fast-paced, independently-driven work environment

Excellent time management, organization, multi-tasking abilities and upbeat attitude

Degree in Accounting/Finance, or proven equivalent experience

Compensation:

$25-30/per hour, competitive benefits

Brand & Branch LLP

Address

Oakland, CA
USA

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