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Administrative Support - Music

Bradley University
Peoria, IL
  • Expired: over a month ago. Applications are no longer accepted.
Job Description

Position Title Administrative Support

Department Slane College of Communication & Fine Arts - Music

Reports to Administrative Assistant, Dean's Office

Appointment Full-time; 37.5 hours per week; 12 months; $13.25/hour

CHARACTERISTIC DUTIES AND RESPONSIBILITIES

Provide administrative support for the Departments of Music by serving as the primary point of administrative contact and liaison with other offices, individuals, and external institutions and agencies on a range of issues; assist students and faculty with class registration, change of major, transfer work, course change, cancellation and addition forms; create, compose, and edit administrative correspondence and documentation; maintain department website; process and distribute mail; coordinate and receive telephone communications, students, parents and visitors; organize and facilitate all performances/concerts - press releases, concert programs, livestream set-up, and staging; schedule and train all concert staff; arrange all rehearsal space bookings and maintain the departmental calendar; responsible for the administration, security, confidentiality, and retention of office files; monitor all budgeting and accounting for the department; manage a team of student employees and oversee student payroll; perform other related duties as assigned;

In order to meet the needs of the University, the University retains the right to assign duties and requirements to employees as well as determine and change starting times, quitting times and shifts.

MINIMUM QUALIFICATIONS

Minimum of one year experience as administrative support in a professional environment is required, 3 years preferred.; excellent skills in written, verbal, and personal communications; strong customer service orientation; ability to productively work/interact with diverse groups of people; show respect and sensitivity for cultural differences; work independently and exhibit sound/accurate judgment; work with sensitive/confidential information and records; proficient in Microsoft & Google Suites; familiar with Adobe Suite (InDesign & Acrobat, in particular); skills with word processing, spreadsheet, and database management applications; editing and proofreading skills; problem solving skills; compose correspondence; create reports; and ability to coordinate/manage multiple projects and tasks simultaneously and on deadline.

Employment with Bradley University is contingent upon the satisfactory completion of a criminal background check.

MENTAL/PHYSICAL REQUIREMENTS

Must have the mental and physical capability to perform the essential functions of the position with or without reasonable accommodation. Work is performed in a typical office environment with little exposure to outdoor temperatures or dirt or dust. Working conditions are typically moderately quiet.

Qualified candidates should submit a cover letter that addresses the qualifications of the position, resume and complete contact information for three professional references electronically. Please upload all documents at the time of initial application.

Bradley University is an Affirmative Action/Equal Opportunity Employer. The administration, faculty and staff are committed to attracting qualified candidates from underrepresented groups.

COVID Expectations

ALL students, faculty, and staff MUST have received their second dose of a two dose COVID-19 vaccine series or a single dose COVID-19 vaccine.

The ONLY exceptions to this will be:

  • Those who receive a medical or religious exemption for vaccination.
  • Those faculty and staff who are working entirely remotely and who will not be on campus. However, please note, individual programs may require you to be vaccinated to meet their requirements.

We recognize the challenges and need for clarity in this ever-changing environment. Please visit the Bradley Unite website for full policy details.

Bradley University

Address

Peoria, IL
61625 USA

Industry

Business

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