CLUB ADMINISTRATIVE ASSISTANT (Ruth Upson) - Temporary

Club Administrative Assistant (Ruth Upson) - Temporary

This position provides clerical and administrative support for the Club. The Administrative Assistant also provides informative communication to parents, while providing professional customer service.

KEY ROLES (Essential Job Responsibilities):

This position’s primary responsibilities are:

• Maintain accurate recordkeeping of member enrollment and attendance, food services and other grant requirements
• Maintain electronic data base systems (COMET/ SAMIS/ MyClubHub)
• Answer Club telephone and provide informative customer service
• Prepare correspondences, reports and event flyers as assigned

Additional Responsibilities

• Attend relevant staff meetings and training events
• May participate in additional special programs and/or events
• May aid with coordinating field trips
• Other duties as assigned

REQUIREMENTS

• High School diploma or GED
• Minimum three years of administrative support experience required
• Experience working with youth is a plus
• CPR and First Aid Certification or willingness to obtain (Will Train)
• Demonstrated proficiency with technology, including computer operations and word processing
• Excellent written and verbal communication skills and organizational skills
• Provide excellent customer service to parents, members, staff and volunteers
• Ability to clearly and concisely communicate ideas, facts and information to others
• Exceptional attention to detail and organization skills
• Ability to pass DCF Level II background screening and drug test

WORK ENVIRONMENT:

Schedule is Mon - Fri, 2PM – 7PM (Additional hours occasionally). Work is conducted mostly indoors but may be require outdoors during special events.

PHYSICAL AND MENTAL REQUIREMENTS:

• Ability to sit, stand and walk for long periods of time, bending and squatting on occasion
• Ability to lift to 20 lbs. on occasion
• Ability to hear at a normal conversational level
• Ability to maintain high energy level when necessary
• High degree of emotional intelligence

The Boys and Girls Clubs of NE Florida is an Equal Employment Opportunity Employer and Drug Free Workplace. To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions.