Full Time Office Coordinator for Nonprofit Organization IN OFFICE Birmingham, AL
- Posted: May 25, 2022
Boulo Client Seeking:
Office Coordinator for Nonprofit Organization Birmingham, AL
This nonprofit, mission-driven membership organization seeks an exceptional Office Coordinator to join our dedicated, energetic team.
Full Time 9AM-5PM or 7:30AM to 4:30PM IN OFFICE
$40,000+ with Benefits health/dental/vision/401K, two weeks vacation, sick time, major holidays.
Reporting to the Chief Financial Officer, this multifaceted role provides the first line of excellent customer service and offers administrative assistance and support for the organization.
Working independently and as a team member, the Office Coordinator serves as a key liaison to the Board of Directors and interfaces directly with many important internal and external constituencies. In addition to a friendly, customer service orientated demeanor, the successful candidate will be an outstanding communicator, pay close attention to detail, and demonstrate a high degree of professionalism, discretion, and dependability.
The duties of this full-time opportunity include:
Front-Line Customer Service greet office visitors; respond to in-person, phone, email, and social media inquiries; access online resources as needed to answer questions; screen and direct inquiries as appropriate; ensure phone tree and greeting are up to date; assist with fulfillment of membership premiums and distribution of informational materials.
Business Office and Administrative Support process registrations, memberships, and contributions from phone and walk-in visitors; receive and distribute incoming mail; prepare and complete daily remote deposit and cash receipts; order, maintain, and inventory office and meeting supplies; design and implement hard copy and electronic filing systems.
Board and Executive Support coordinate Board and Executive Committee meetings, including preparing and distributing meeting documents, recording and maintaining an archive of meeting minutes, and facilitating meeting arrangements such as room reservations, attendance records, set-up, and refreshments; maintain Board binder including schedules, rosters, and other organizational references; assist with special projects.
Team Effectiveness and Efficiency serve as a central hub for interdepartmental communication; maintain key organizational documents such as rosters and calendars; coordinate reservations for meeting rooms and shared resources; assist with HR functions such as onboarding new staff members; partner with other team members to implement and improve business processes.
Office Technology and Equipment ensure office systems and equipment are operational; coordinate support services, tech projects, repairs, maintenance, and upgrades; serve as point of contact for tech support and internet service provider.
Associates degree required, related Bachelors degree desirable
Two years office experience or equivalent, preferably with a nonprofit organization
Strong working knowledge of Word, PowerPoint, Excel, Google Apps; experience with membership/fundraising databases (preferably Altru) and Zoom videoconferencing desirable
Excellent written and verbal communication skills
Demonstrated proficiency in maximizing utilization of office technology for greatest effectiveness and efficiency
Desirable Qualities and Strengths
Outstanding interpersonal skills and professional demeanor
Demonstrated good judgment, personal integrity, and well-developed sense of discretion
Positive, can-do outlook; creative problem-solver
Experience working with and cultivating volunteers
Dependable and able to excel working both independently and as a team member
Detail oriented and possessing exceptional organizational skills
Demonstrated ability to set priorities, manage multiple tasks, and meet deadlines
Dedication to proactively partnering with other staff members to provide excellent service; promote an exceptional work environment; and deliver outstanding operating results
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