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Level II Bilingual Medical Administrative Assistant

Boston Childrens Health Physicians Valhalla, NY
  • Expired: 3 days ago. Applications are no longer accepted.

Job Title/Details:

Bilingual Administrative Assistant II for the Division of Medical Genetics Schedule of the position will be Monday-Friday 9:00am-5:00pm. Pay rate will be approximately $22/hr.


Provide a wide variety of administrative support to the Division of Medical Genetics, including coordination of care for patients served in the practice and management of data for approved clinical studies in the Division. The applicant must be highly organized, detailed orientated, reliable and possess the ability to work independently and efficiently; the ability to screen and prioritize tasks is essential. In this medical setting, excellent written and oral communication skills are required with exceptional attention to detail, accuracy and discretion.

The applicant must be computer proficient with working knowledge of word processing, spreadsheets, and data management software. Prior experience in a medical office is desirable. A bachelor's degree is preferred with 3-5 years or equivalent combination of related administrative or research experience. Proficiency in Spanish is a must.

Specific Job Duties – Inherited Metabolic Disease Center (IMDC):

  • Manage/schedule all interactions/appointments for the IMDC patients based on protocol &/or medical need on an ongoing basis including but not limited to clinic visits, blood draws, transportation, translation, obtaining results & arranging follow-up.
  • Document any and all activities related to the patient that occurs in the clinic or by phone.
  • Schedule appointments & lab visits for the main office, & all satellite offices, collect notes & results in a timely fashion and communicate with the provider as needed.
  • Prepare all laboratory requests according to protocol & communicate with the families & staff accordingly.
  • Function as the advocate and the contact person for the IMDC families to assure continued optimum care especially for our Spanish-speaking families.
  • Obtain lab results in a timely fashion and disseminate to the IMDC faculty to review for any follow up as needed.
  • Arrange all special tests, including consents and assure/maintain a copy of the consents in the chart.
  • Manage & maintain a system for obtaining insurance authorization for enteral formulas, medications, clinic visits, and blood draws including letters of medical determination/necessity.
  • Coordinate all IMDC trials/study related documents. Responsible for data entry, collection of source documents, maintenance of records in the EDC system, and answer queries in a timely manner. Prepare for trial Monitoring visits as scheduled.
  • Prepare, organize, and maintain medical records for IMDC patients.
  • Send template letter to patient’s MD with copy of lab results, if appropriate, particularly with patients who have been referred by Newborn Screening (NBS).
  • Create and modify documents such as records, reports, memos, and letters as needed.
  • Maintain confidentiality in all aspects of the job

The applicant should have/be:

  • Excellent organizational and interpersonal skills
  • Detail-oriented, reliable, and punctual
  • Strong verbal and written communication skills
  • Excellent communication skills with the IMDC faculty & staff in addition to with the patients & families
  • Ability to function independently and efficiently while actively participating as a team player
  • Analytical and problem solving skills
  • Proactive and self-motivated with a positive attitude
  • Bilingual (English and Spanish)

Boston Childrens Health Physicians

Why Work Here?

Growing organization, great benefits offered and a friendly work environment

At Boston Children’s Health Physicians (BCHP), your family’s health is our most important concern. We care for children and adults throughout New York’s metropolitan area, the Hudson Valley, Connecticut, New Jersey and beyond. We take pride in building trusting relationships with the children and families we care for — often over the course of several generations — and treat each patient like we would our own family. BCHP is the largest pediatric multi-specialty group in the Westchester and Hudson Valley region — more than 90 percent of our nearly 300 physicians are focused solely on pediatrics. And with more than 65 regional offices and 25 areas of medical expertise, we provide a full range of care for children of all ages, in specialties including cardiology, oncology, pulmonology and gastroenterology. We’re also proud to be part of the Boston Children’s Hospital network of pediatric care locations. So if your child has complex care needs, you will have direct access to the expertise of Boston Children’s, ranked the #1 pediatric hospital in the nation by U.S. News & World Report. Our physicians have also been recognized for outstanding care locally — BCHP has more “Top Doctors,” as rated by Castle Connolly in 2017. “Top Doctors” are deemed among the very best in their specialties based on peer nominations and screening by the Castle Connolly physician-led research team.


Valhalla, NY