Court Clerk II

June 20, 2023

TO: All Interested Persons

Bonneville County is now accepting applications for the following position:

Position: Court Clerk II
Starting Salary: Pay Grade 9 - starting salary is $15.44 per hour
Work Hours: 40 hours per week
Closing Date: Applications will be accepted until July 20, 2023.

GENERAL PURPOSE

Performs a variety of entry-level complex clerical, secretarial and routine administrative duties as required to expedite and maintain proper processes, procedures and protocol related to civil, criminal, child support, special proceedings, traffic, juvenile, felony or misdemeanor cases brought before the district or magistrate court.

SUPERVISION RECEIVED

Works under the general supervision of the Criminal/Traffic Court Supervisor or the Civil Supervisor

SUPERVISION EXERCISED

None.

ESSENTIAL FUNCTIONS

Criminal: Receive and set up infraction, misdemeanor, felony citation, complaints, grand jury indictments, BAC refusals, and fugitive warrants. Data enters case/defendant information in to state computer system, creates master record for all new defendants, assigns case numbers and schedules hearings. Apprises clients of responsibilities to attend pre-trial conferences, trials and hearings. Records not guilty pleas and sets up pre-trial conferences.

Maintains daily calendar of all cases scheduled for arraignment, Prepares files daily to assure proper scheduling. Identifies, organizes and prepares paperwork for court. (I.e. in-custody, non-custody, and traffic arraignments).

Maintains calendar for BAC refusals, calendars for requested hearings, prepares necessary documents for court and judge's signature.

Receives and data enters warrant information for warrants served, assure proper accounting for original warrant document.

Issues summons, warrants, subpoenas, no contact orders, dismissals and delivers to proper agencies for service, assures warrants and no contact orders are properly docketed and entered into respective book, and coordinates with warrants officer and records department.

Receives processes and receipts cash and surety bonds posted against fines, fees and forfeitures, posts receipts to proper case and determines status of the defendant. Determines need for arraignment or court hearing and prepares necessary documents.

Processes electronic filings in the Online Filing System, reviews, check for accuracy, file stamp and accept or reject documents. Ensure the correct data entry is performed and forwards filings to correct workflow path. Monitors filings in the computer system to ensure timely processing of filings.

In-Court Clerk attends district or magistrate court hearings and proceedings, brings prepared paperwork and data enters case disposition and hearing results, schedules future hearings and closes cases. Prepares and issues warrants, rescinding orders, etc. Monitors recording and swears in witnesses in the absence of the Judicial Clerk. Assures security and integrity of case documentation.

Receives and processes request for copies of transcripts, collects money and data enters into Odyssey. Assures security of various minutes, transcripts and documents.

Cashiering: Performs complex accounting and bookkeeping of all money received through the individual cashiering station including cash, money order, business and personal checks, and credit cards. Prepares daily balance and turns in to the Court Operations Manager.

Traffic: Assists public and law enforcement officers with payments on fines. Responds to inquiries related to fine balances, suspensions citations, court appearances, and citation history. Processes daily receipts and updates computer records. Reports to state office of transportation as required, updates case file for hearings, coordinates with district/magistrate judicial secretaries as needed. Follows established procedures in processing infractions. Runs weekly reports, reviews and prints and prepares notices for mailing.

Civil Case Court Process, filing of Civil Complaint, while at the windows assisting patrons in opening new cases all initial case filings in District and Magistrate Division of any type i.e. Adoptions, Adoption/Termination of parental rights, Termination of parental rights, Personal injury or other claims of ($10.000) or less, Petition for formal probate, application for informal probate, Name change, Permission to Marry, Child Support/custody, Habeas by prisoners, Paternity action, Unlawful detainer/eviction, Relief from firearm disability, Legal separation, Divorce with or without minor children, Summary administration of small estates, Petition for release from common law lien, Petition for entry of Judgment on worker's comp award, Guardianships on behalf of minor or incapacitated person, Post-conviction act, minors compromise, Civil Protection Order, Small claims, & Appeals.

Answers telephone and gives messages or takes messages from attorneys, probation officers, police officers and the general public; apprises callers of status of various cases; exercises judgment related to confidentiality and propriety of case, hearing, warrants and related sensitive material.

Maintains calendar schedules for all Unlawful detainer/eviction and Supplemental hearings, mails notice of hearings.

In-Court Clerk attends magistrate court hearings and proceedings, brings prepared paperwork and data enters case disposition and hearing results, schedules future hearings and closes cases. Rescinding orders, swears in witnesses in the absence of the Judicial Clerk. Assures security and integrity of case documentation.

Ensures that all sealed cases are handled accordingly

Ensures that all petitions are electronically mailed to both Idaho Falls Police Department and Bonneville County Sheriff's Office.

Processes electronic filings in the Online Filing System, reviews, check for accuracy, file stamp and accept or reject documents. Ensure the correct data entry is performed and forwards filings to correct workflow path. Monitors filings in the computer system to ensure timely processing of filings. Verifies that the appropriate fees were paid. Issue summons, Issue subpoenas.

Works with several systems, Odyssey, OFS, Work-Flow Queue & Guide and File.

Works with the Court Assistance Officer, Domestic Violence & Guardianship Coordinator

Performs Duties as assigned.

MINIMUM QUALIFICATIONS

1. Educations and Experience:

A. Graduation from a high school;
AND
B. Two (2) years of post high school training or experience general office practice;
OR
C. An equivalent combination of education and experience.

2. Required Knowledge, Skills, and Abilities:

Working knowledge of modern office practices and procedures related to numeric and alphabetical filing systems; basic mathematics; interpersonal communication skills; basic operations of personal computer or mainframe terminals and related software applications.

Ability to communicate effectively, verbally and in writing; develop effective working relationships with elected officials, professionals, the public, and fellow employees; operate a variety of types of standard office equipment; read and follow precise guidelines from court orders and Idaho Code; work quickly and accurately; maintain acceptable levels of efficiency while working with time pressures and deadlines; maintain confidentiality on sensitive issues.

3. Special Qualifications:

Must be bondable.
Must be able to type 55 words per minute.
Must meet all security requirements for access to NCIC/ISTARS reports including background check and fingerprinting.
Preference in hiring shall be given to applicants with legal clerical or secretarial experience.

4. Work Environment:

Incumbent of the position performs in a typical office setting with appropriate climate controls. Tasks require variety of physical activities, not generally involving muscular strain, such as walking, standing, stooping, sitting, reaching, talking, hearing and seeing. Rapid work speed required to perform keyboard operations. Common eye, hand, finger, leg and foot dexterity exist. Mental application utilizes memory for details, verbal instructions, emotional stability, discriminating thinking; guided and creative problem solving.

BONNEVILLE COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER
WITH PREFERENCE GIVEN TO QUALIFIED VETERANS