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Chief Deputy Clerk

Bonneville County Idaho Falls, ID

  • Expired: April 10, 2021. Applications are no longer accepted.

April 9, 2021 TO: All Interested Persons Bonneville County is now accepting applications for the following position: Position: Chief Deputy Clerk Starting Salary: $64,000 - $69,000 DOE Work Hours: 40+ Hours per week Closing Date: Applications will be accepted until the position is filled. GENERAL PURPOSE Under the direction of the Elected County Clerk, this individual performs a wide variety of managerial and administrative tasks designed to ensure the effective, efficient, and professional day-to-day operation of the County Clerk's office. Primary responsibility is for personnel management and administration in departments under the County Clerk as assigned (Auditor/Recorder, District Court, Elections, County Assistance, and Board of County Commissioners). Per Idaho Code, will act on behalf of County Clerk in his or her absence. DISTINGUISHING FEATURES OF THE CLASS: The incumbent is expected to be self-motivated, exercise independent judgment and discretion.

An even temperament, and a willingness to take on matters head-on are required of this leadership position. Highly developed interpersonal skills are necessary to successfully communicate complex and difficult issues with office personnel, peers within the county, elected officials, the judiciary and public. SUPERVISION RECEIVED. Works under the broad policy guidance and direction of the Elected County Clerk. SUPERVISION EXERCISED Provides supervision to personnel assigned to the County Clerk as needed. ESSENTIAL FUNCTIONS ESSENTIAL FUNCTIONS * Plan, organize, and supervise operations within the County Clerk's offices. * Assist in establishing, implementing, and monitoring office-wide and departmental policies and procedures. * Review and evaluate the effectiveness of office practices and initiatives. * Assist in the interviewing, selection, and hiring of personnel. * Supervise personnel, assign work, review and evaluate performance; Address workplace conflict, gather and analyze facts and resolve issues. * Monitor overall operation and success of all Clerk departments and cumulative budget. * Assist all departments in their preparation of annual budgets. * Routinely monitor all department budgets, analyzing, and ensuring appropriate action is taken when necessary. * Evaluate, research and recommend resolutions, or take action to resolve problems encountered by department heads. * Become familiar with the proprietary software in the various departments under the clerk and help as needed. * Represent the Clerk's office in departmental, BOCC, community and professional meetings. * Demonstrate adherence to the County's Values and Operating Principles, as well as behaviors that support the Clerk's emphasis on Accuracy, Professionalism and Efficiency. * Establish and maintain effective working relationships with municipalities, taxing districts, state and federal contacts, and with the media, taxpayers and citizens. * Prepare and disseminate written reports, press releases, meeting agendas, memos and policy documents as requested. * Utilize knowledge of pertinent Idaho Code provisions; local, State & Federal rules, regulations, and laws and help with legislation as needed. * Coordinates the public records request procedure, including receiving public records requests, and fulfilling public records requests in accordance with statute. * Determine compliance with selected policies, procedures and regulations. * Interact regularly with all Elected Officials and Chief Deputies and regulatory agencies. Promote a high level of ethical awareness and conduct. * Recruit, mentor, develop and serve as a resource to staff to facilitate their professional development. * Performs all work duties and activities in accordance with County policies, procedures, and safety practices. * Maintain and update Bonneville County website as it relates to the County Clerk responsibilities. * Work with the liability insurance carrier in processing of Tort Claims for damages against the County. * Performs other duties as assigned by the Clerk. MINIMUM QUALIFICATIONS 1.

Educations and Experience: A. Graduation from college with a bachelor's degree in accounting, business, or a related field; AND B. four (4) years of progressively responsible work experience performing related duties, preferably involving public sector, OR C.

An equivalent combination of education and experience. 2. Required Knowledge, Skills, and Abilities: * Knowledge of principles and practices of customer service, governmental finance, and general management. * Knowledge of state laws and requirements related to tax disbursements, governmental accounting, and elections. * Knowledge of government budgeting process; * Ability to learn proprietary software applications. * Ability to analyze and evaluate data, make recommendations and act effectively on information. * Monitor activities for compliance with federal and state regulations. * Ability to communicate clearly and concisely, orally and in writing. * Ability to present effectively in small and large groups, in training settings and in public hearings. * Ability to make critical decisions under pressure. * Ability to establish and maintain working relationships with other county employees, elected officials, taxing district representatives, title companies, audit firms, political candidates, citizens, media representatives and the public. * Skill in operation of a personal computer and Microsoft Office applications including Word, Excel, Power Point, Teams, Outlook, and Publisher, as well as Adobe Acrobat Pro and miscellaneous online platforms. 3. Special Qualifications: * Driver's license is required. * Knowledge of government policies, practices and procedures typically gained by successful, progressive, and responsible experience in local, state, or federal government and supervisory/management experience. * Knowledge of government budgeting process. * Strong leadership skills. * Ability to interpret and refer to laws, regulations, policies, procedures, and plans, and to make appropriate decisions accordingly. * Ability to work under pressure and adapt to rapidly changing circumstances. * Ability to receive and follow instruction. 4.

Work Environment: Incumbent of the position performs in a typical office setting with appropriate climate controls. Tasks require variety of physical activities such as walking, standing, stooping, sitting, reaching, and speaking, and sufficient strength and agility to lift and move 40 pounds. Hearing, seeing and common eye, hand, finger dexterity utilized.

Mental application utilizes memory for details, verbal instructions, emotional stability, discriminating thinking and creative problem solving. Periodic travel required in normal course of job performance. BONNEVILLE COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER WITH PREFERENCE GIVEN TO QUALIFIED VETERANS

Bonneville County

Address

Idaho Falls, ID
83402 USA

Industry

Government

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