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Executive Office Administrator - International Sales

Boeing Arlington, TX
  • Expired: October 16, 2019. Applications are no longer accepted.

Executive Office Administrator - International Sales


The Boeing Company

Job ID:


Date Posted:



USA - Arlington, VA

Job Description Summary:

Performs the following tasks for E3 and above managers on the executive payroll: Coordinates and processes domestic and international business travel arrangements, monitors designated business traveler's logistics, generates expense reports and assists in reconciling corporate credit card charges to ensure timely and accurate reimbursement and verifies payments to corporate credit cards. Collects and compiles data to provide visibility of status for traveler's review and/or signature. Creates, edits and maintains electronic and written communication. Tracks and maintains information relative to department and business operations. Verbally communicates a wide variety of information to multiple audiences. Processes and screens incoming and outgoing communication and correspondence to ensure proper dissemination of information. Prioritizes and schedules management-level employee time and availability for efficient use of time. Tracks and maintains designated conference room schedules for availability and efficient use of resources. Coordinates with the appropriate focal(s) to support the acquisition and maintenance of resources. Orders and maintains office supplies. Plans and implements logistics for senior executive level internal and external events. Provides guidance to less experienced employees. Works under minimal supervision.

Boeing is the world's largest aerospace company and leading manufacturer of commercial airplanes and defense, space and security systems. We are engineers and technicians. Skilled scientists and thinkers. Bold innovators and dreamers. Join us, and you can build something better for yourself, for our customers and for the world.


No relocation available

Export Control:

Safety Sensitive:

This is not a safety sensitive position

Contingent Upon Award Program

This position is not contingent upon program award

Job Description Qualifications:

At Boeing, we are all innovators on a mission to connect, protect, explore and inspire. From the sea bed to outer space, you'll learn and grow, contributing to work that shapes the world. Find your future with us.

This is an exciting opportunity to join the Boeing Defense Space & Security (BDS) Headquarters team in Arlington, Virginia. We are seeking an Executive Office Administrator to support the Vice President, of International Sales, along with other executives in Global Sales and Marketing.


  • Track, maintain and disseminate information relative to group and business operations.
  • Interface with high level internal and external contacts using discretion and initiative.
  • Proficiently and seamlessly manage leader's daily calendar.
  • Manage all domestic and international travel arrangements for leaders.
  • Monitor travel logistics, expense reports and reconcile corporate credit card charges for accurate payment and reimbursement.
  • Create, edit and maintain electronic and written communication and correspondence.
  • Plan and implement logistics for internal and external events, as required.
  • Create, edit and maintain electronic and written communication and correspondence.
  • Under minimal supervision, prioritize actions and proactively anticipate leaders needs and flow of the office to ensure a smooth operating rhythm.
  • Maintain an organized filing system of paper and electronic documents
  • Prioritize, manage and schedule time and availability for most efficient use of time.
  • Communicate a wide variety of information to multiple audiences exercising judgment to reflect the organization's needs and Boeing Company policy.

You will be highly self-motivated, professional, possesses exceptional interpersonal skills, friendly with a professional demeanor, strong organizational and project management skills and is capable of managing their work load and prioritizing tasks in a fast-paced corporate environment. As the Executive Office Administrator, you must be skilled at establishing and maintaining effective working relationships with internal and external customers, co-workers and peers, while maintaining the highest level of confidentiality with sensitive information and while working under tight and often competing deadlines.

This position requires the ability to obtain a US Security Clearance for which the US Government requires US Citizenship.

Basic Qualifications (Required Skills and Experience)

  • Experience developing and maintaining relationships and partnerships with senior executives, customers, stakeholders, peers, and partners
  • Strong proficiency in Microsoft Office applications suite including Word, Excel, PowerPoint, and SharePoint.
  • Experience managing executive schedules and calendars
  • Experience in coordinating and processing domestic and international travel arrangements, generating expense reports and reconciling corporate credit card charges.
  • Able to work flexible hours, overtime and occasional weekends when necessary
  • Experience with planning, organizing, facilitating and/or executing large scale meetings and events
  • Willing and able to obtain a US Government Security Clearance

Preferred Qualifications:

  • Thorough knowledge of company office practices and technology, applicable policies and procedures, and the organizations office information workflow and structure

Typical Education/Experience:

  • Education/experience typically acquired through basic education (e.g. High School diploma/GED) and typically 7 or more years' related work experience or an equivalent combination of education and experience (e.g. vocational school/Associate+5 years' related work, Bachelor+2 years' related work, etc.).

Relocation assistance is not a negotiable benefit for this position. Candidates must live in the immediate area or relocate at their own expense.

Boeing is a Drug Free Workplace where post offer applicants and employees are subject to testing for marijuana, cocaine, opioids, amphetamines, PCP, and alcohol when criteria

Experience Level:

Individual Contributor - D

Job Type:


Job Code:


Equal Employment Opportunity:

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Boeing is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, genetic factors, military/veteran status or other characteristics protected by law.

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Arlington, TX