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Executive Assistant

Bluewater Media Clearwater, FL
  • Expired: over a month ago. Applications are no longer accepted.

Executive Assistant

The Executive Assistant provides support primarily to the President of the Media Division. The Executive Assistant must have the initiative, ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.

Job Responsibilities / Functions:

· Manages the President’s extremely active calendar of meetings, travel and calls

· Completes expense reports

· Composes and prepares correspondence, including those of a confidential nature

· Arranges detailed travel plans, itineraries, and agendas; and compiles documents for travel-related meetings.

· Plans, coordinates and ensures the President’s schedule is followed and respected.

· Provides "gatekeeper" and "gateway" role, creating win-win situations for direct access to the President’s time and office.

· Strong follow up skills including but not limited to personal and team task follow up to keep business moving forward

· MUST possess strong business savvy skills, including the ability to prepare PowerPoint presentations, excel charts, type/format Word documents, etc. as needed

· Works closely and effectively with the President to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately.

· Acts as a "barometer," having a sense for the issues taking place in the environment and keeping the President updated.

· Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.

· Additional ad hoc responsibilities and tasks as assigned

Job Requirements:

· Advanced Word, Excel and PowerPoint skills

· Outstanding administrative and organization skills

· Detail oriented and able to prioritize and multitask

· Demonstrates strong ownership evident through responsibility and accountability for end product

· Strong professional telephone presence

· Strong typing and proofreading skills

· Computer literate; strong email and calendaring skills required

· Excellent interpersonal skills; possesses a positive attitude

· Able to work efficiently and effectively in a fast paced, deadline-driven, high pressure environment; flexible to work overtime on short notice

· Excellent professional standards, judgment, and discretion when dealing with sensitive information

· Outstanding communication skills, both oral and written

Bluewater Media

Why Work Here?

Bluewater Media is a rapidly growing full service advertising agency looking for motivated, smart and hard working people to join our team!

Bluewater Media is a brand focused direct to consumer advertising agency that utilizes branded direct response, brand integration and digital advertising to generate measurable response and direct to consumer sales for products and services. From their 33,000 square foot production studio in Clearwater, Florida, Bluewater produces, develops and distributes direct response campaigns, commercials, television series, documentaries and films that integrate branding as a methodology to inform, educate and motivate consumers to make product choices. Bluewater was named the 2nd fastest growing company in Florida in 2015, and to the INC 500 that same year. Bluewater also provides integrated web design, web development, e-commerce solutions, as well as broadcast and digital media strategy and placement.


14375 Myerlake Circle, Clearwater, FL 33760
Clearwater, FL