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Medical Records Coordinator

Blu-Alliance Minnetonka, MN
  • Posted: 16 days ago
  • $17 to $20 Hourly
  • Full-Time

We are seeking 2 Medical Records Coordinators to work with one of our clients on a contract. This position will start on January 2, 2020 - April 30, 2020.

The ideal candidate has following:
• Data entry experience
• Scanning/Filling experience
• Medical Records experience
• Familiarity with Medical Terminology and HIPPA
• Outbound and Inbound Customer Service skills
• Attention to detail

Position Overview:
The Medical Records Coordinator manages the medical record acquisition and storage for the following programs: HEDIS/Stars audit, year-round HEDIS/Stars reviews, targeted quality reviews, targeted claims validation reviews, quality of care investigations, and ad hoc medical record reviews. They are responsible for the medical records requests to the clinics, assuring that the medical records that are received are complete and contain all of the requested elements, distribution to the appropriate staff, development and management of a medical record archive, and management of payment for medical record. They serve as the primary contact for clinics around any medical record requests. As such, they need to know the programs the records are being requested for so they can independently answer clinic questions. In addition, they disseminate medical records, following the nurse’s review, to the appropriate internal area or external regulator or auditor, depending on the project.

Key Responsibilities:
Medical Records Management
• Handles approximately 28,000 medical record requests/year:
• Prompt retrieval. Some retrieval may be through remote access into a clinic’s medical records, while others may be through a request to the clinic
• Printing/scanning
• Review to assure all requested material received
• Routing to appropriate area
• Filing
• Tracking in appropriate system
• Following up on missing materials
• Ensure invoices are paid according to contract and on time to eliminate late charges or service interruptions

Provider Communication
• Acts as the primary contact for clinic questions related to medical record retrieval
• Candidate will be conducting both inbound and outbound calls with a majority of it being outbound to providers

Records Management
• Manages electronic chart repository including medical records received from vendors

Audit Assistance
• Collects documentation required for regulatory and accreditation audits; prints, copies, scans, and stores/disseminates as appropriate

Minimum Qualifications/Requirements:
Minimum education level required to qualify for the position: Associate’s degree in medical record technology, or equivalent experience
Minimum years’ experience required in the field to qualify for the position: 1-3 years

Specific types of experience or skills required:
• Minimum 1-2 years of experience working with medical records
• Minimum of 1-2 years of administrative support in a complex business environment
• Demonstrated ability to conduct data entry and reporting experience
• Medical terminology experience
• Advanced computer skills and application knowledge specifically Microsoft Word (e.g.: mail merge), and Excel (Basic to Intermediate).
• Has intuitive ability to pick up new computer programs easily
• Demonstrated Attention to detail and accuracy
• Excellent organizational skills
• Excellent verbal and interpersonal skills
• Demonstrated autonomy and initiative in handling work, problem solving
• Demonstrated skills in conducting data quality checks (detail oriented), meticulous
• Knowledge with data transfer, data entry, data reporting
• Multitasking ability
• Ability to shift priorities and redirect resources where needed

Blu-Alliance

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Minnetonka, MN
USA

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