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Accounting Specialist

Blackwater Community School Coolidge, AZ

  • Posted: over a month ago
  • $16 to $22 Hourly
  • Full-Time
  • Benefits: dental, life insurance, medical, vision,
Job Description

{ ALL APPLICANTS ARE REQUIRED TO FILL OUT ONLINE APPLICATION-Located at- https://www.applitrack.com/blackwater/onlineapp/ }

Summary

 The Accounting Specialist provides support for department functions with specific responsibility for a complex variety of assigned accounting functions, including but not limited to: administering A/P process, purchasing office supplies, accurate processing of authorized invoices, recording, updating and reconciling related financial information, and providing instructions and / or accounting support to other personnel. This position performs a variety of clerical and accounting duties in support of the School.

Certificates, Licenses, Registrations

 Valid Arizona DPS Fingerprint Clearance Card

Ability to Pass National Criminal Background Screen

 Education and/or Experience                                             

 Minimum Associate’s degree and one year related experience and/or training; or equivalent combination of education and experience.  Experience with Native American School Systems preferred.

 Essential Duties and Responsibilities include the following. Other duties may be assigned.

Ø  Processes accounts payable and purchase orders.

Ø  Review and process requisitions and ensures the timely approval into purchase order.

Ø  Compiles and sorts documents, such as invoices and checks, substantiating business transactions.

Ø  Prepares payment checks and enters appropriate record information.

Ø  Audits invoices against purchase orders, researches discrepancies, and approves for payment.

Ø  Computes and records charges, refunds, and cost of lost or damaged goods, freight charges, rentals, and similar items.

Ø  Prepares vouchers, invoices, checks, account statements, reports, and other records, and reviews for accuracy.

Ø  Processes orders and delivery of orders timely based on required date included on PO.

Ø  Utilizes the appropriate reports/tracking modules within the accounting software

Ø  Extracts general ledger information.

Ø  Monitors loans and accounts payable and receivable to ensure that payments are up to date.

Ø  Respond to vendor/employee questions about order processing/delivery /payments.

Ø  Reconciles report discrepancies and problems.

Ø  Codes data for input to financial data processing system according to company procedures.

Ø  Confirms all procurement processes are being followed before processing requisitions.

Ø  Reviews, balances, and interprets computer reports, and makes corrections.

Ø  Assign expenses to various funds received by school.

Ø  Prepare bank deposits.

Ø  Oversee payments to scholarship award recipients.

Ø  Assists Administration in presenting GRIC budgets to the Tribal Officials and the School Board.

Ø  Assists employees, vendors, clients, or customers by answering questions related to accounts, procedures, and services.

Ø  Processes all aspect of employee and board member business travel; requisitions, PO’s, conference registration, travel reservations, per diem, and return of needed receipts.

Ø  Assures timely and accurate accounts payable processing.

Ø  Responsible for annual filing and distribution of 1099 tax forms.

Ø  Backs up the payroll clerk when needed.

Ø  Effectively manages, organizes, prioritizes, and adapts to changing priorities.

Ø  Obtains purchased items by forwarding orders to suppliers; monitoring and expediting orders.

Ø  Verifies receipts of items by comparing items received to items ordered; resolves shipments in error with suppliers.

Ø  Keeps information accessible by sorting and filing documents.

Ø  Place orders and ensure product is shipped according to deadlines.

Ø  Assists and supports all staff members to ensure all necessary items are available when needed.

Ø  Updates fixed asset / stewardship listing at least quarterly.

Ø  Maintains and updates fixed asset /stewardship system when changes are received.

Ø  Places property tags on new items and enters new information into the accounting system.

Ø  Works closely with the technology department to ensure proper recording of items in accounting system.

Ø  Prepares inventory forms and other year end reconciling items for the fixed asset / stewardship listing.

Supervisory Responsibilities                                             

 This position has no supervisory responsibility.

Company Description
Blackwater Community School/Akimel O'Otham Pee Posh Charter School is a Preschool thru 5th grade Elementary school that also includes BIE Approved adult education program called Family and Child Education Program (FACE). School is located on the Gila River Indian Community (GRIC) (a native American Community) in District One (South-east) part of the Reservation. School serves about 400 children in Preschool thru 5th grade. Our School Offers the competitive salary and medical benefits including Arizona State Retirement as well. Learn more about our community by going to our website at: http://www.bwcs.k12.az.us
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FOR JOB DESCRIPTION and SALARY INFORMATION VISIT OUR SCHOOL WEBSITE AT:
http://www.bwcs.k12.az.us/jobs/jobs.html
or
http://www.bwcs.k12.az.us/depos/hr.html

School Requires ALL Applicants Must Fill-Out ONLINE Job Application from school's website link . Please call (520)215-5859 for any questions you may have.. You may Attach Resume with the Employment Application.
http://www.bwcs.k12.az.us/depos/hr.html
+++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++

Blackwater Community School

Why Work Here?
Great benefits including Arizona state retirement and Medical Insurance (medical, dental, vision)

Blackwater Community School/Akimel O'Otham Pee Posh Charter School is a Preschool thru 5th grade Elementary school that also includes BIE Approved adult education program called Family and Child Education Program (FACE). School is located on the Gila River Indian Community (GRIC) (a native American Community) in District One (South-east) part of the Reservation. School serves about 400 children in Preschool thru 5th grade. Our School Offers the competitive salary and medical benefits including Arizona State Retirement as well. Learn more about our community by going to our website at: http://www.bwcs.k12.az.us +++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++ FOR JOB DESCRIPTION and SALARY INFORMATION VISIT OUR SCHOOL WEBSITE AT: http://www.bwcs.k12.az.us/jobs/jobs.html or http://www.bwcs.k12.az.us/depos/hr.html School Requires ALL Applicants Must Fill-Out ONLINE Job Application from school's website link . Please call (520)215-5859 for any questions you may have.. You may Attach Resume with the Employment Application. http://www.bwcs.k12.az.us/depos/hr.html +++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++

Blackwater Community School's Logo

Address

3652 E. Blackwater School Road

Coolidge, AZ
USA

Industry

Finance and Insurance

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