Senior Legal Administrative Assistant (USAO)

Senior Legal Administrative Assistant (USAO)

Location: 99 NE 4th Street, Miami, FL (On-site)

Status: Full-time

Position Description

This position will provide a wide range of legal and administrative services in support of our customer, the U.S. Attorney's Office (USAO) for the Southern District of Miami, Florida. This individual will conduct research and develop background information to be presented to the US Attorney (USA) at meetings, conferences and other speaking engagements. They will assist as the intermediary between the USA and the public affairs officer with large media events and scheduling meetings with the press, exercise good judgment when dealing with outside sources when inquiries of sensitive topics such as when indictments, charges, fines, bonds, case justification, and prosecutor identities arise. The selectee will also oversee daily activities of the USA such as: conduct legal research, maintain the calendar for all appointments, meetings, engagements and conferences; review all outgoing correspondence prepared for the USA's signature; edit written material for adherence to internal and departmental policies; screen telephone calls and visitors desiring to speak with the USA; read and screen incoming mail; develop a variety of recurring reports and documents that involve obtaining information from office staff; and also assist in making travel arrangements for USA using the travel management system.

This position is in support of a contract for which we are bidding with the U.S. Attorney's Office. Offers will be contingent upon contract award.

Required Qualifications:
•At least 15 years of legal assistance experience required with at least 15 years of administrative support experience to an individual whose work requires a need for confidentiality.
•Possess a certified Paralegal Certificate.
•Proficient in Microsoft Office software programs (i.e., Word, Power Point, Excel, Outlook and Word Perfect).
•Experience entering data into and retrieving data for a database, following up on requests for information, report preparation, problem-solving, setting priorities and meeting deadlines and communicating with officials and high-level employees within and outside of the organization.
•Keyboard proficiency is required at a minimum of 40 wpm.
•Ability to obtain/maintain Department of Justice (DOJ) clearance.
•All qualified candidates must be U.S. citizens.

Essential Functions:

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
•Provide legal support using knowledge of a variety of legal regulations, precedents, and practices.
•Examine, prepare, and process technical legal correspondence and documents which are characteristically voluminous and complex in format.
•In response to requests from the USA, conduct factual and legal research in legal and non-legal databases and provide requested information.
•Contribute to reports summarizing the case status, including legal issues, factual issues, and case developments. Aid in summarizing the factual situation, the basis of the complaint, legal issues presented and relevant case law.
•Based on the nature of the particular meeting or speaking engagements, prepare a variety of materials, visual and written, that assist the USA. These documents are drafted for review and approval of USA staff prior to issue. Upon approval, process documents and perform necessary follow-up.
•Review all correspondence incoming and outgoing items as needed such as action documents, case files, legal documents and reports. Edit other written material for adherence with the USA's established policies, writing style and previously expressed views as well as conformity with departmental and internal polices and correspondence processes.
•Screen telephone calls and visitors desiring to speak with the USA. Exercise judgment and discretion to determine the nature, purpose, and urgency of the matter and if it requires interrupting the USA. Determine which calls must be referred to the USA and which can be resolved personally or by a more appropriate staff member. Maintain a log of visitors and callers, their purpose, and independently follow up or remind staff of necessary follow-up as appropriate.
•Read, screen and control incoming mail. Determine those matters addressed to the USA that do not require their personal attention by referring to appropriate staff members.
•Develop a variety of recurring reports and documents, which involve obtaining information from the staff, subject files or other sources, and formatting the needed information properly in narrative, table, or graph formats.
•Make travel arrangements and process reimbursement travel vouchers for the USA. Secure accommodations and maintain contact while the USA is in travel status and inform them of important developments.
•Perform a variety of special assignments of a one-time or recurring nature for the USA.
•Establish and maintain applicant files for Assistant U.S. Attorney (AUSA) positions. Review and screen applications and forward those of interest to the USA.
•Coordinate USA press releases, meetings, training and conference planning.
•Produce a variety of written documents utilizing varied and advanced functions in one or more types of office automation software. Integrate output from different software types, e.g., tables produced by database applications and charts and graphs produced by electronic spreadsheet applications, into word processing or desktop publishing text. Manipulate output from advanced functions of non-text-oriented software types to meet user requirements, e.g., to electronically change tables to graphs, superimposing one graph over another, and adding boxed explanatory text to graphics. Ensure documents are in the proper format, and that spelling, punctuation, capitalization, and grammar have been verified. Consult with document author to resolve questionable material.

Work Conditions:
•Work is primarily performed in an office environment.

This document is not intended to cover or contain a comprehensive listing of all job-related activities, duties or responsibilities that are required of the employee. Due to the nature of the industry, job tasks may be changed as necessary to meet the needs of the customer.

BlackFish Federal. is an equal opportunity employer providing equal employment opportunities (EEO) to all applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws.