Reporting to the President, the fiscal officer will define the process and implement the infrastructure/systems needed to support the organization and its projected growth over the next five to ten years. S/he will continue to build and manage effective and streamlined administrative/financial
systems, including financial, accounting, legal, information technology (IT), human resources (HR), and physical infrastructure.
As a member of the senior management team, the director will be involved in strategic planning, evaluation, and professional development initiatives, as well as ensuring compliance to its grants and BBCF’s expansion to all Black Belt counties.
Responsibilities & Duties:
The duties and responsibilities listed are intended to describe the general nature and level of work to be performed in this position and are not to be construed as an exhaustive list of the requirements of this job. Performs other duties as assigned
• Review and approve preparation and finalization of monthly and annual financial reporting materials and metrics for president and the board of directors.
• Oversee budgeting, financial forecasting, and cash flow for administration, existing programs, and grants.
• Manage accounting/financial services contractor; one full-time fiscal assistant; hire and retain support staff as needed in the future.
• Manage human resources contractor and payroll with the Human Resources Coordinator.
• Maintain agency financial systems/records in accordance with GAAP, FASB, government contract requirements and related philanthropic best practice standards..
Administrative Leadership and Management
• Serve as a business partner to the President on the organization’s financial, budgeting, and administrative processes—including HR, payroll, and benefits functions—with an eye to continuously developing and improving systems.
• Manage IT services contractor to ensure that BBCF’s telecom and IT needs are met so that productive is maximized. Includes overseeing the IT plan for the current and future needs and to implement it successfully to meet IT needs (hardware and software) as the organization grows.
• Administer the fiscal management of federal, state, local and private grants
o Monitor Federal Documentation Reporting Systems
o Manage incoming and outgoing documents in Grants Solutions (federal government tool)
o Manage incoming and outgoing documents in Head Start Enterprise System, HSES, (federal
government online tool to track PIR data e.g. grant deliverables)
o Monitor Pay Management System, PMS (federal government online tool: accounts
receivables) cash activity for incoming funds and outgoing draws by assisting the President in
the drawdown administration for various federal, state and other sponsored agencies. E.g.
Head Start Program
• Ensure compliance to Head Start Performance Standards for the Head Start grant
• Bachelor's Degree in Accounting/Finance or equivalent.
• 3-5 years of experience managing the finances of a nonprofit charitable organization of similar type and size of the Foundation, including government and grant contracts
• Knowledge of GAAP and FASB, methods and legal requirements
• Advanced knowledge of budgeting principles and practices (including use of spreadsheet software), accounting principles, and investment and financial reporting methodologies
• Excellent oral and written communication skills.
• Ability to prioritize and manage multiple, competing tasks and project deadlines simultaneously, with attention to detail
• Experience in directly participating in proposal planning & creation of financial reports
• Exhibit sound judgment, follow work through to completion, and meet high work standards
• Experience reporting to a President and board delegated committees
• Proficiency in Microsoft Office products (e.g. Excel, Word, etc.) and ability to learn proprietary software.
• Must pass physical examination, background check and fingerprinting screen.
• Driver’s license (in good standing) required.
To apply: Submit cover letter, salary requirements and resume to HR@blackbeltfound.org