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Accounting and Human Resources Administrator

BioHybrid Solutions
Pittsburgh, PA
  • Expired: over a month ago. Applications are no longer accepted.
Job Description

Accounting and Human Resources Administrator

Job Summary

The Accounting and Human Resources Administrator will coordinate company activities and operations while providing administrative support to management, primarily to the financial and human resource functions of the business.

This position is full-time and will report to the President as well as receive direction from the company’s external finance and accounting consultants.

Duties/Responsibilities

  • Accounting

  • Calculate and generate invoices for customers

  • Post cash receipts in QuickBooks

  • Enter all accounts payable into QuickBooks

  • Process invoices for payment in a timely and accurate manner using web banking platforms

  • Maintain the cash flow forecasts

  • Contribute toward the closing of the books at month-end, including cash reconciliation and the creation of month-end reporting

  • Support the CFO and CEO with budget, proforma and other forecasting tools

  • Human Resources

  • Assists with recruitment and interview process. Tracks status of candidates in HRIS and responds with follow-up letters at the end of the recruiting process

  • Administers health and other benefit plans, including enrollments, changes, and terminations. Processes required documents through payroll and insurance providers to ensure accurate record-keeping and proper deductions

  • Conducts audits of payroll, benefits, and other HR programs as needed and recommends suggestions for improvement

  • Performs customer service functions by answering employee requests and questions

  • Purchasing/Inventory

  • Create purchase orders based on needs expressed by fellow employees

  • Send purchase orders to vendors and serve as a point of contact with the vendor in fulfilling the deliverables of the purchase order

  • Verify what was received, and follow up with the vendor if there is a discrepancy in quantity, price, or delivery date

  • Compare purchase orders to receiving documents and invoices (three-way matching)

  • Periodically conduct inventory counts and compare quantities to the inventory database, investigating any variances

  • General Office Management

  • Directs office activities and functions to maintain efficiency and compliance with company policies

Required Skills/Abilities

  • Strong knowledge of general financial accounting

  • Highly proficient with accounting software, experience with QuickBooks preferred

  • Strong knowledge of Microsoft Office applications, especially Excel.

  • Ability to comprehend, interpret, and apply the appropriate sections of applicable laws, guidelines, regulations, ordinances, and policies

  • Highly organized and able to manage multiple high-priority tasks

  • Strong communicator with demonstrated experience communicating cross-functionally

  • Comfortable navigating ambiguity

Education and Experience

  • Bachelor’s degree in Business Administration, Accounting, Finance, Human Resources, or related discipline required

  • Three to five years of experience preferred

Physical Requirements

  • Prolonged periods sitting at a desk and working on a computer

  • Must be able to lift up to 15 pounds at times

Compensation

  • Attractive and comprehensive suite of health benefits

  • IRA matching

  • Base salary

  • Company profit sharing based bonus

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BioHybrid Solutions

Address

Pittsburgh, PA
15215 USA

Industry

Finance and Insurance