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Accounting Assistant

Bhate Geosciences Birmingham, AL

  • Posted: 14 days ago
  • Full-Time
  • Benefits: 401k, dental, medical
Job Description

Job Description

Summary: This position is for a full time Accounting Assistant where the primary functions include preparation of client invoices by working with project managers and team members to update projects’ financial performance, as well as managing the collections aspect of the billing cycle with support of the Controller and other accounting staff.

Responsibilities:

• Work closely with project managers to prepare monthly invoicing
• Verify accuracy of billing and credit terms, discounts, reimbursable charges, rates for services, and fees to complete billing drafts
• Upon approval from PM revise billing draft and produce final invoice
• Setup/maintain client and project records
• Post data to the correct accounting period
• Maintain relevant records in an orderly fashion; filed and up-to-date
• Request insurance certificates as required for new and/or existing projects.
• Resolve any discrepancies within the billing cycle
• Contact customers to obtain or relay account information
• Answer inquiries regarding accuracy of invoices and accounts receivable
• Construct reports from billing and accounting systems for management team

Qualifications:

• Highly motivated
• High School Diploma required
• Accounting degree a plus
• Proficient with Microsoft Office Suite including Excel, Word and Outlook
• 2 to 5 years of billing or accounting experience required.
• 3+ Years' experience with project types such as Time & Material (T&M) and Fixed Price

(FP)
• Prior experience working with a project related billing system preferred. Deltek Ajera preferred
• Excellent interpersonal skills necessary for positive interaction with internal and external clients, vendors and team members
• Excellent communication skills (written and verbal)
• Excellent organizational skills
• Ability to multi-task and meet deadlines
• Strong analytical, problem-solving and decision-making capabilities
• Excellent knowledge of accounts receivable and collections processes and procedures
• Unquestionable ethics and integrity

We are an equal opportunity employer (EOE).

Job Type: Full-time

Company Description
BHATE Geosciences, a nationally recognized 45-year engineering firm has an immediate opening in our Birmingham office for an Accounting Assistant.

Our company strongly believes in excellent training, professional ethics, and mentoring to help our staff succeed and build a future long term career with our company. If you have a strong desire to succeed and are enthusiastic, highly organized with strong interpersonal, technical, and written communication skills, you are the right person for this job. We are seeking motivated, hardworking individuals with a good work ethic, computer skills with an eagerness to learn and apply themselves to progress into future project management positions.

Bhate Geosciences

Why Work Here?
Bhate strongly believes in excellent training, professional ethics and mentoring to help our staff succeed and build a future.

BHATE Geosciences, a nationally recognized 45-year engineering firm has an immediate opening in our Birmingham office for an Accounting Assistant. Our company strongly believes in excellent training, professional ethics, and mentoring to help our staff succeed and build a future long term career with our company. If you have a strong desire to succeed and are enthusiastic, highly organized with strong interpersonal, technical, and written communication skills, you are the right person for this job. We are seeking motivated, hardworking individuals with a good work ethic, computer skills with an eagerness to learn and apply themselves to progress into future project management positions.

Address

5217 5th Avenue South Birmingham

Birmingham, AL
USA

Industry

Finance and Insurance

View all jobs at Bhate Geosciences

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