Project Accountant/Billing Specialist

For over 35 years, Bel-Aire Mechanical has been recognized as a market leader in providing expert mechanical and plumbing services. We are a full-service Mechanical HVAC and Plumbing Contractor. Bel-Aire Mechanical is the largest privately-owned signatory Mechanical/Plumbing Contractor in the State of Arizona. We take pride in constructing quality projects on time and within budget while exceeding our client’s expectations.

Why Bel-Aire?

·         Our Culture – Our culture is open, innovative, collaborative, and fun.

·         Teaching and Learning – We create a culture of teaching and learning through cross-mentoring that spans generations, disciplines, interests, and talents. We strive to give each person exposure to the widest array of experiences possible to help them grow further and faster than they could anywhere else. James E. Dinan, President is actively involved in the daily operations of the company

·         Mixing Business with Pleasure – We care passionately about our clients and each other, and we do our best to spark a spirit of excitement and discovery in everyone around us.

Job Summary

The Project Accountant/Billing Specialist will work closely with the Construction Directors and Project Managers to assist in the day-to-day billing and job cost responsibilities for Bel-Aire Mechanical, LLC. The Project Accountant/Billing Specialist will be a key member of the accounting team that will be responsible for accurate and timely financial reporting and general accounting activities. Bel-Aire is seeking a detail-oriented individual who possesses the ability to multi-task to produce all types of customer billings including but not limited to manifest billings for GMP, T & M, AIA and standard.   

Essential Responsibilities

• Run all unbilled reports, committed cost reports, variance reports and preliminary invoices for edit and review by Construction Directors and Project Managers to bill the customer.
• Complete the monthly and final bill process and ensure customer receipt on or before deadline date.
• Set up new jobs in the Sage Accounting System, along with any change orders as the project progresses.
• Perform any job cost adjustments and analysis as necessary to ensure accuracy of the job reports
• Provide support for accounts receivables as it relates to posting payments in Sage Accounting System.
• year-end financial audits including preparation of audit schedules and addressing auditor inquiries.

Critical Competencies

·         ORGANIZED: Sense of urgency with the ability to set priorities and build action plans to drive timely execution. Thorough, methodical, and result-oriented with great attention to detail. The fast-paced environment (24-hour turn around) can be stressful.  MUST be able to work to deadlines.

·         PROBLEM-SOLVING: Able to identify patterns beyond noise or incomplete information by demonstrating a willingness to engage by asking questions and articulating relevant problem statements and drive toward logical conclusions and decision points. Attention to detail, able to segregate beliefs and assumptions from facts. Demonstrate strong judgment to turn information into insights, practical solutions, and decision-ready recommendations.

·         TECHNICAL: Working knowledge of ERP/MRP and Financial Systems, including thorough understanding of the terms and language related to billings.

·         AGILE: Hands-on with ability to shift back and forth from self-reliance and personal accountability to cross-group collaboration while making others successful along the way. Adaptable and willing to adjust style to audience, learn and grow with the company.

·         Microsoft Office Proficient: Already has experience is Microsoft applications such as Excel, Word, Outlook, Teams, etc.

Desired Qualities

·         Minimum of 3-5 years of construction billing and job cost accounting required.

·         Excellent communication skills are essential