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Global Logistics Specialist

Bay State Search Swedesboro ,NJ
  • Expired: over a month ago. Applications are no longer accepted.
Job Description

Bay State Search has partnered with a reputable firm in Swedesboro, NJ who is looking for a Global Logistics Specialist to join their team!

Client Customer Service

  • Responsible for client interfacing via both phone and electronic correspondence such as email for compliance related issues on export procedures.
  • Responsible to confirm with client terms of sale and carriage.
  • Responsible for problem resolution for clients & partners.
  • Responsible for quoting of consignments.
  • Responsible for communication with client on consignment status directly as well as via Transportation Management System (TMS) for all state changes of shipments including issues.
  • Responsible for, checking against all known shippers, and denied parties list and obtaining all related documentation
  • Responsible to adhere to escalation procedure if there is a deviation from SLA and/or Standard Operating Procedures
  • Follow all relevant Standard Operating Procedures, client protocols, and quality criteria in accordance with good manufacturing practices in all areas of responsibility.
  • Provide essential information, timely to client and internal staff

Consignment Processing

  • Provides quotes to customer in accordance with PSI quoting process and according to the customer’s expectations
  • Responsible to update all TMS systems with quote requests and process quotes
  • Responsible to confirm consignments have been inspected for carriage and are in agreement with documentation provided.
  • Responsible to ensure dangerous goods consignments are inspected and handled per IATA/ICAO instructions.
  • Responsible for routing of consignments via air carrier, ocean line or ground carrier for cost effectiveness and within time perimeters established.
  • Responsible for arranging consignments for tender to selected carrier.
  • Responsible for processing AES (automatic export system) reporting to US Census
  • Responsible to ensure clearance of consignments are completed and required documentation received from customs broker.
  • Responsible for monitoring the P & L of consignments
  • Responsible for entering A/P & A/R charges information into TMS billing system within established service level agreed upon ETA’s.


  • Responsible for creation of consignments documentation including but not limited to:
  • Master air bill, House air bill, manifest, labels, pickup alerts, bill of ladings, and certificate of origins, dispatch letter, flight details, and enhanced security forms.
  • Responsible for creation of pre alert documentation for consignments
  • Responsible for uploading various documents that pertain to each shipment into all TMS systems.
  • Responsible for creating and submitting reports on a deadline, based on shipment data, including, volume, metrics, and accounts.
  • Responsible to send the brokers all documents for import shipment and confirm receipt of documents.

Good Distribution Practices

  • Complies with Warehouse and Good Distribution policies and Standard Operation Procedures.
  • Sorts and stores cold chain products in appropriate temperature controlled rooms, as required.
  • Assembles customer orders from stock and places orders on pallets or shelves, or conveys orders to packing station or shipping department, in a FEFO/FIFO manner or as specified by the client.


  • Bachelors Degree or three years international logistics experience
  • Minimum of 3 years of international logistics experience, and a proven track record of building relationships with and providing outstanding service to customers/clients.
  • Strong written and verbal communication
  • Relationship development and management skills
  • Strong organizational skills
  • Ability to multi-task
  • Ability to manage work and meet deadlines
  • Working knowledge of Word and Excel
  • Knowledge of the airline and ocean industry and routing
  • Logistics / Supply Chain / Cold Chain experience
  • Courier / transportation experience

Mandatory Skills:
Global Logistics Specialist


Bay State Search


Swedesboro, NJ