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Guest Services Representative

Barrett-Jackson Auction Company Scottsdale, AZ

  • Salary $15 to $16 Hourly
  • Benefits Offered Vision, Medical, Life Insurance, 401k, Dental
  • Employment Type Full-Time

Position Purpose:

Works as the first point of contact on all incoming phone calls, screens incoming calls, answers general inquiries and appropriately transfers calls. Helps manager meter and delivers daily mail. Assist bidders, vendors, and marketing in general mailing, data entry as needed. Helps manager train and oversees temporary customer service representatives during auction. Assists with inventory of all office supplies.

Key Responsibilities:

  • Every morning logging in/out of appropriate groups and automated phone
  • system
  • Answering all incoming phone calls and routing them to the correct
  • department/person
  • Answering general information questions. Screening phone calls and taking/giving accurate messages
  • Sending, receiving and distributing faxes
  • Maintain database by entering and updating accurate customer information in
  • Auctioneer company softweare
  • Fulfilling information requests via mail, fax and e-mailing information
  • Meter outgoing daily mail with correct postage and make sure it gets to the
  • post office
  • Take care of any special postal requirements: i.e. registered mail, express
  • mail, Federal Express, UPS
  • Assist with mass mailings for all departments, including all bulk mail projects
  • Create and maintain (with other departments) an accurate mailing calendar
  • Inventory of supplies and ensuring adequate amounts of pertinent supplies at
  • all times (paper, envelopes, letterhead, staples,etc.)
  • Updating and distributing employee phone list
  • Works with marketing to update ad binders
  • Monitors phone traffic
  • Takes initiative to communicate with other managers regarding frequently
  • asked questions
  • Maintain a friendly, polite and professional attitude on all phone
  • conversations
  • Help manager train additional customer service representatives, including seasonal event staff on proper usage of phone system. Supervise seasonal team during auction.
  • Put together GS manuals for seasonal staff
  • Oversees scheduling and cleanliness of the conference room
  • Assist other departments with special projects

This job description in no way states or implies that these are the only duties to be performed by this employee. He or she will be required to follow any other instructions and to perform any other duties requested by his or her supervisor.

Qualifications:

To perform this job successfully, an individual must be able to perform the essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience:

  • An overall knowledge of phones and phone systems a must
  • A comprehensive knowledge of postal requirements helpful
  • Ability to multi-task
  • Ability to remain calm in stressful environment; flexibility and willingness to learn new projects
  • Must be organized and use time efficiently
  • Proficient in Word, Excel and Outlook a requirement

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Barrett-Jackson Auction Company

Why Work Here?

Great benefits, exciting environment, fast-paced, travel

Specializing in providing products and services to collector car owners, astute collectors and automotive enthusiasts worldwide. Barrett-Jackson produces “The World’s Greatest Collector Car AuctionsTM” across the United States, and offers a new year-round option: the "Barrett-Jackson Collection Showroom,"​ located in the heart of Scottsdale, Arizona. Barrett-Jackson has been making headlines, breaking records and hosting The World’s Greatest Collector Car AuctionsTM for 45 years. Founded and managed by collector car enthusiasts with a true passion for everything automotive, we are looking for like-minded professionals to join our growing team. We have a fast-paced environment where enthusiasm and creativity are celebrated and rewarded. If you are a skilled professional who thrives on new challenges and constant innovation, let’s go for a spin. View current openings and apply online at: jobs.barrett-jackson.com/ In 2010, named the Most Ethical Auction Company in the world. Read the details here... http://ethisphere.com/wme2010/
Posted: over a month ago