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Conference Services & Weddings Administrative Assistant

Barnsley Resort Adairsville, GA
  • Expired: 17 days ago. Applications are no longer accepted.

Summary:

The overall objective of this position is to support the Conference Services and special events team by providing administrative support with group events and weddings. This includes detailing, planning and helping execute events as assigned. This may include heavy interaction with clients and vendors, conducting site and planning visits and supporting group and wedding events. In addition, this position contributes to the positive image of the Resort and expedites prompt and detailed communication between all key parties involved with each event.

Essential Duties/Tasks/Responsibilities:

· Answer incoming calls and field to appropriate manager or assist guest as needed, prompt return of all phone calls and emails to vendors

· File wedding related material

· Speaking to clients and assisting Conf. Services with creating BEOS for upcoming groups

· Coordinate information for prospective brides, assist in making menu cards, buffet signs, special graphic projects needed for client and or services managers

· Create cost estimates for brides

· Shuttle wedding guests to and from events

· Assist with implementing the bride’s requests

· Assist with bridal party timeline and requests

· Assist with vendor coordination

· Assist with site visits, assist in site inspections, and walk-in visits

· Work with wedding consultant on rehearsal dinners

· Assemble Banquet Event Order (BEO) packets for BEO meetings

· Maintain inventory of office supplies within the department such as: stock for menu cards, buffet signs, sticky name badges for groups, etc. and replenish as needed

· Scanning and sending general office correspondence, contracts and banquet event orders to clients

· Creating new files for contract turnovers and assisting CS director ensuring files are appropriately allocated.

· Maintaining filing system; cleaning files out and filing appropriately

· Sending, receiving and delivering boxes for on property groups to appropriate venues.

· Coordinate gift drops for incoming VIP’s and/or onsite contact with Retail outlets and create welcome cards with signatures.

· Send planning session/site visit notifications, ensure a clean golf cart/signage waters available prior to start time

· Greet and assist any client on property when manager may be unavailable.

· All other duties as assigned

Knowledge/Skills/Abilities (KSA’s)

· Excellent phone, communication and guest relation skills in English.

· Ability to multi-task.

· Ability to work independently with minimal supervision.

· A good knowledge of the surrounding areas.

· Excellent computer skills, including the use of Microsoft Word, Excel and Outlook is required.

· Regular and predictable attendance.

· Flexible schedule with some nights and/or weekends may be required.

Education/Experience/Certifications:

· Secondary diploma is required. College experience is an asset but not required.

Work Environment/Physical Demands:

Planning duties are typically performed in an indoor setting; however, most events hosted take place out of doors and in the elements. The wedding planning office has multiple workstations with multiple phone lines. Incoming calls are frequent, work is fast paced, and the noise level is moderate to loud. Duties require:

· Long periods of sitting, hearing, speaking, reading from a computer screen and keyboarding

· Frequent reaching and kneeling and other moderate physical activity

· Some lifting may be required - up to 30 lbs.

· Normal vision (corrected) including close and color vision, hearing and verbal communication

Barnsley Resort

Why Work Here?

Come be yourself and live your passion!

Barnsley Resort is the ultimate retreat to unplug and find balance. With more than 3,000 acres in North Georgia, we appeal to the traveler who craves a connection to an outdoor lifestyle, nature, history, and pursuing their passions. Barnsley Resort is where history, outdoor adventure and Southern comfort come together as one. In the foothills of the Blue Ridge Mountains just 60 miles north of Atlanta and south of Chattanooga, this 3,000 acre resort-meets-village playground offers cottage accommodations, authentic Southern cuisine — (with hospitality to match) — and onsite activities for days, all complementing the iconic manor house ruins worthy of a swoon, and a history lesson or two. Originally home to an opulent 19th century estate, Barnsley Resort opened to overnight guests in 1999. Whether looking for a relaxing weekend getaway, hosting a corporate retreat or planning an elegant wedding set against the backdrop of the iconic Manor House Ruins, guests discover a retreat of privacy and perfection. Amenities include three regionally inspired restaurants, historic gardens and ruins, a boutique spa and an 18-hole, Jim Fazio-designed championship golf course. A myriad of outdoor activities include kayaking, canoeing or fishing on one of several peaceful ponds or exploring miles of trails while hiking, biking or horseback riding. For sporting enthusiasts, upland bird hunting and clay shooting are available at the newly enhanced Beretta Shooting Grounds by High Adventure Company for a complete outdoor experience. How to apply:Directly through Zip Recruiter or visit our website employment section at http://barnsleyresort.com/employment.aspx Barnsley Resort is a Drug Free Workplace. Drug testing is required for employment.

Address

597 Barnsley Gardens Rd. Adairsville, GA. 30103
Adairsville, GA
USA