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Administrative Assistant

Baltimore City Community College
Baltimore, MD
  • Posted: over a month ago
  • Full-Time
Job Description

Description/Job Summary

The Administrative Assistant III reports directly to the Vice President of Workforce Development and Continuing Education and performs a wide range of administrative functions to facilitate the daily operations of the division. The position performs duties of a sensitive and confidential nature. The Administrative Assistant III provides a variety of administrative tasks including research, preparing presentation, special projects, scheduling appointments, high-level communications and correspondence, and various liaison duties. The Administrative Assistant III provides customer-oriented quality service to the students, faculty, staff, and guests of Baltimore City Community College displaying exceptional organization, professionalism, communications, and attention to detail.

Responsibilities/Duties

  • Provides confidential and efficient administrative support to the Vice President of Workforce Development and Continuing Education, to include drafting reports and correspondence, answering telephone, maintaining the VP's calendar, scheduling meetings and appointments, making travel or conference arrangements, greeting visitors, and related duties
  • Provides documentation of meetings, track and provide follow-up for action items Performs, coordinates, and or/supervises special projects as requested by the VP
  • Enters purchase requests into Banner
  • Prepares presentations and reports for the VP
  • Conducts research associated with the department functions and programs; analyzes information and make recommendations to the VP Develops and implements office procedures as requested by the VP
  • Tracks and orders office supplies and maintains supply storage areas
  • Composes or drafts letters and memoranda as requested by the VP
  • Ensures accuracy of items requiring signature or approval of the VP by reviewing them for typographical errors, formatting and internal consistency, forms control, etc Performs a variety of office activities to support the Workforce Development Division
  • Assist in the revision of established procedures suggests changes to enhance service and assists in the implementation of improvements
  • May compile, store, and retrieve management data using computer
  • Performs other duties as assigned

Required Qualifications

  • Associates degree
  • Five years of administrative assistant experience
  • Proficiency with MS Office software (including, but not limited to: Word, Excel, PowerPoint, Access, Visio) Outstanding customer service skills
  • Excellent communication skills, both oral and written Experience to multi-task in a fast-paced environment Exceptional organizational skills

Preferred Qualifications

  • Bachelor's degree
  • Seven years of administrative assistant experience
  • Experience in an institution of higher learning or in a state agency

Baltimore City Community College

Address

Baltimore, MD
21202 USA

Industry

Business

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