Accounting Clerk

Accounting Clerk  

PAY: $19.00-$21.00 

LOCATION: Fremont, Ca.  

SHIFT: 1st 8:00am – 5:00pm 

Maintaining Accounts Payable and Accounts Receivables. Assisting the Accounting & HR Manager as needed. To meet and greet all customers/vendors in a friendly manner and direct them to the proper parties. 

JOB FUNCTIONS AND RESPONSIBILITIES:  

• Attach AP invoices to corresponding packing slips/receiving tickets and PO 

• Data enter valid invoices from vendors in system for payment 

• Investigate and dispute invalid invoices with vendors 

• Prepare check run, checks, and check disbursement report to pay invoices on a timely basis 

• Acquire credit terms for new vendors as needed/requested 

• Process credit card, ACH, and wire payments 

• Maintain Company credit references 

• Maintain vendor W-9 forms 

• Greets visitors and answers phones 

• Data enter checks received from customers & posting/preparing deposits 

• Print and send/e-mail invoices and statements to customers on a routinely basis 

• Conduct follow-up calls/e-mails for AR 

• Investigate and resolve AR Invoicing disputes and discrepancies 

• Sort and file AR & AP documents/files 

• Prepare AR & AP reports and spreadsheets on a routinely basis and as needed basis, to include but not limited to Aging Reports AR & AP Balancing 

• Maintain customer resale certificates 

• Process & maintain bank reconciliations on a routinely basis 

• Process customer credit applications 

• Maintain vendors and customers account profile in system 

• Act as back-up for HR & Accounting Manager 

• Assist the HR & Accounting Manager  

• Work in an effort to promote quality and safety 

• Ensure highest possible product quality and adherence to ISO and/or other standards 

• Overtime as needed on a project-by-project basis