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Senior Executive Assistant
BTI Security Rockville, MD

Senior Executive Assistant

BTI Security
Rockville, MD
  • Full-Time
Job Description
Senior Executive Assistant

The Senior Executive Assistant will support the CEO/President as follows:

  • Coordinate daily calendars and administrative matters of the CEO/President to include rescheduling where needed.
  • Manage and maintain CEO/President lead meetings and minutes.
  • Partner with Human Resources and stakeholders on employee engagement and events.
  • Serve as the liaison between senior leadership and clients.
  • Create and manage regular reports and updates to internal databases and distribution lists.
  • Oversee and manage travel arrangements as directed.
  • Manage CEO/President incoming calls and inbox.
  • Includes prioritizing responses and follow-up and organizing the inbox weekly.
  • Facilitate internal communication (e.g. distribute information and schedule presentations)
  • Lead the general management of the headquarters office to include directing office closures under the guidance of senior leadership.
  • Further includes office beautification and safety planning.
  • Organize internal communication? including direct messages from the CEO/President, presentations, and announcements as appropriate.
  • Suggest more efficient ways to run the office and troubleshoot malfunctions.
  • Partner with Human Resources on annual reviews and update/revisions to company policies and procedures.
  • Further, provide recommendations to increase operational acumen and efficiency.
  • Other duties as specifically assigned by the CEO/President.

QUALIFICATIONS/COMPETENCIES

The ideal candidate will be able to:

  • Pass a criminal background check and drug screening as a part of hire and continuing (random screenings).
  • The ability to maintain a strong degree of confidentiality.
  • Signing a non-disclosure agreement will be a part of the hiring process.
  • Strong proficiency in Microsoft Office products and cloud systems to include Teams, Excel and related software.
  • Demonstrate strong time and task management capabilities.
  • Prioritization and attention to detail is key.
  • Must be able to communicate in careful detail, clearly and effectively.
  • Must demonstrate regular ‘self-starter’ practices; respond to key needs and provide ideas, suggestions timely, with the ability to prioritize tasks efficiently.
  • Ability to remain composed and professional in difficult situations.
  • Punctuality and attendance are hard requirements of this role.

EDUCATION AND EXPERIENCE

  • Three (3) plus years' experience working as a Senior Executive Assistant? Executive Administrative Assistant or any similar position.
  • Five (5) plus years’ experience of managing office procedures and working with sensitive corporate information.
  • Working knowledge and experience of business management systems to include QuickBooks.
  • WinTeam strongly appreciated.
  • Strong technical acumen and the ability to manage and learn software changes quickly.
  • Associate degree in business administration, or education in project management (at least three (3) years).
  • High school degree required; professional qualifications such as Personal Assistant or Secretary strongly preferred.

Clearance Requirement: There is no clearance required for this position.

Supervision: This position is a senior-level administrative role with the ability and expectation to exercise appropriate judgment and work autonomously, though assigned duties will be managed. The role is not designated as a manager with direct reports; however, this role is expected to demonstrate leadership as the stand-in for the CEO/President when necessary.

Travel Expectations: The position is based at the corporate headquarters location and is not a telework-eligible position unless otherwise stated by the CEO/President. Travel from the headquarters to other locations assigned will be determined as the CEO/President sees appropriate. Travel will likely remain under > 25%.

Working Conditions: The location of this position is a typical office location with computers, fax machines and other general office equipment and furniture. The position is largely sedentary with expected walking throughout the office and ability to lift up to twenty (20) pounds.



The goal of the Senior Executive Assistant is to ensure that the daily operational support needs of the CEO/President of BTI are met with enthusiasm, attention to detail and efficiency. This role is critical in allowing the CEO/President the ability to right size their standard obligations to the organization ensuring directives are delivered to subordinates, documents and reporting is managed effectively, the schedule of the CEO/President is optimized and that specifically assigned tasks are completed.






Address

BTI Security

Rockville, MD
20852 USA

Industry

Business

Posted date

Over a month ago

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BTI Security job posting for a Senior Executive Assistant in Rockville, MD with a salary of $61,200 to $107,600 Yearly with a map of Rockville location.