Property Administrator - commercial real estate experience required

Property Administrator

Contract to Hire; $45-$50K

Atlanta, GA

Responsibilities:

• Provide administrative support to the Property Management, Engineering and Security teams (i.e., assist with conference room scheduling and requests, room set up/clean up, catering needs, etc.)
• Manage and greet all visitors in a friendly and professional manner providing superior customer service support
• Effectively answer calls and questions; direct calls as appropriate and provide overall support/service
• Responsible for managing the parking validation process for property management visitors and guests
• Responsible for the daily administration of the mail, copy and supply center for the Property Management, Engineering and Security teams. To include, but is not limited too; handling/distributing incoming and going mail, packages, etc., stocking printers/copier with letterhead, maintaining paper and toner supplies, requesting proper service for operation of equipment and tracking supply expenses vs. budget for office and breakroom expenditures
• Assist property manager and A/P with processing invoices, sending invoices to accounting, reviewing and researching outstanding invoices, scanning and records management
• Dispatch correct personnel (i.e., housekeeping, engineering) based on request type, ensure that work order requests are completed in a timely manner and report issues with unresolved requests to Chief Engineer or APM’s
• Assist Property Management team with the preparation and organization of new vendor/lease files including labeling, hole punching and filing new files
• Manage and maintain Property Management team kitchen and supplies
• Manage the daily start up and close down of the Property Management office
• Manage the administrative functions of the Life Safety process (i.e., establish drill calendar, notify tenant contacts, distribute notifications, prepare for building evacuation and attend safety warden training)
• Other duties as assigned

Required Education, Knowledge, Skills and Abilities:

• High School Diploma required, Bachler’s Degree preferred
• 3+ (three) years of administrative experience
• Proficient with Microsoft Office and Adobe
• Excellent written and verbal communication skills
• Good aptitude for math to include simple algebra, percentages, fractions
• Ability to listen effectively and route requests appropriately
• Ability to learn quickly and assess situations to provide expedient resolutions
• Ability to perform under hectic conditions
• Ability to work as a team member
• Detail oriented with ability to organize and prioritize tasks
• Must be able to move about property – standing, utilizing stairs and lift up to 25 lbs