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Administrative Assistant - Hybrid position

BCforward
Phoenix, AZ
  • Posted: over a month ago
  • $16 Hourly
  • Full-Time
Job Description

BCforward is currently seeking highly motivated Administrative Assistant in Phoenix, AZ 85007.

Job Title:                               Administrative Assistant
Location:                              Phoenix, AZ 85007
Expected Duration:            6+ months contract with possibility of extension 
Shift:                                     Monday – Friday – 8 am to 5 pm 
Position is 50% remote and 50% on site 

Job Duties:
•    Composing letters and memos; preparing presentations; developing spreadsheets; maintaining and entering information into data repositories in a timely and accurate manner; maintaining and utilizing a tracking system for project management; ensuring timely submission of internal and external assignments/work products.
•    Functions as an office manager to ensure compliance with DES and DDD policies and procedures, promotes a professional and customer service environment, maintain office support coverage, and maintain office equipment and supplies, enters in PO.
•    Independently coordinates, facilitates, and attends various meetings, creates meeting agendas and other materials, taking, transcribing, and distributing minutes and follows up on action items. Maintains calendar for manager, sets up meetings as requested.
•    Completes special projects as assigned by the manager with minimal supervision and usually with short turnaround times.

Knowledge, Skills & Abilities (KSAs):
•    Knowledge of principles and practices of administration and time management
•    Knowledge of appropriate use of grammar, punctuation, spelling, and formatting various documents
•    Knowledge of methods for tracking complex work with critical timelines
•    Knowledge of basic program rules, regulations, and operations procedures
•    Skills in oral and written communication
•    Skills in planning, organization, and time management
•    Skills in using computer software programs, e.g., Microsoft Office and Google Suite Products
•    Skills in editing and manipulating documents, spreadsheets, and decks
•    Ability to use independent judgement and work independently
•    Ability to think through problem situations and manage difficult phone calls
•    Ability to compose various documents with minimal supervision
•    Ability to multitask and complete work within required timelines.
•    Ability to sit and work on the computer for a sustained period, of time
•    Ability to take and produce meeting notes
•    Ability to work in a fast-paced environment
•    Ability to learn LAN applications such as FOCUS.
•    Ability to always maintain confidentiality and professionalism and through all work.
•    Ability to learn the supply ordering system and office procedures related to the Division 
 

Company Description
BC Forward began as an IT business solutions and staffing firm. Founded in 1998, BCforward has grown with our customers’ needs into a full-service personnel solutions organization. Headquartered in Indianapolis, Indiana, BCforward also operates numerous delivery centers across North America and India. We are currently the largest consulting firm and largest MBE certified firm in Indiana. Our uninterrupted growth has allowed BCforward to deliver uniquely configured IT staffing and project solutions for over years of catering to our customers’ specific needs. BCforward currently maintains a team of over 5000 global resources. With our additional brand, Stafforward, together we have the capabilities to deliver services for a variety of industries in both public and private sectors which allows us to address your most challenging needs.
www.BCforward.com

BCforward

Address

Phoenix, AZ
85007 USA

Industry

Business

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