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Facilities Receptionist and Admin Coordinator

Azenta Life Sciences
Indianapolis, IN
  • Expired: over a month ago. Applications are no longer accepted.
Job Description

Azenta Life Sciences is a global leader in the life sciences space with headquarters in Chelmsford, MA, and offices and operations worldwide. We are a market leader in automated bio sample management solutions and genomic services across areas such as drug development, clinical and advanced cell therapies for the industry's top pharmaceutical, biotech, academic and healthcare institutions globally.   We provide unparalleled capabilities with our lab analysis, sample management and storage services, informatics software, and consumables, with the largest installed base managing over 1 billion samples globally.

 

How You’ll Add Value

The Facilities Reception and Admin Coordinator will supply an advanced level of administrative support services to the Facilities and Biobank teams within the Resource Management group. Position reports to the Manager, Environment Health & Safety and performs a variety of highly responsible administrative, secretarial/clerical, and operational support functions of a wide and complex nature. The Coordinator will be responsible for managing the reception and will interact with staff (at all levels) in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality. 

 

What You’ll Do

Professionally communicates and assist all visitors to the facility. Welcomes and registers all guests according to the organization’s standard operating procedures Manages assigned vendor relationships and coordinates facility maintenance and equipment servicing. Performs regular reviews of documents entered into the facility’s Computerized Maintenance Management System, Quality Management System, and Safety Data Sheet System. Maintains files, prepares, and transcribes correspondence, obtains appropriate signatures where necessary. Ensures all outgoing and incoming communications are accurate, timely and appropriately distributed. Acts as Biobank Sourcing contact for assigned supplies. Responsible for maintaining minimum inventory items of assigned supplies for Biobank team. Obtaining approved POs as necessary and ordering of assigned supplies for the Biobank team. Provides Onsite Technician travel and logistics support to ensure resource management at regional

 

What You Will Bring

Required

  • Associate’s Degree with at least 2 years of experience or High School equivalent with 3 years of experience

  • Solid administrative skills to include, but not limited to: entering data and performing regular reviews of information and documents entered into various company systems, maintaining files, preparing reports, obtaining appropriate signatures when necessary; ensuring all outgoing and incoming communications are accurate, timely and appropriately distributed

  • Experience preparing purchase requisitions and placing orders as necessary.

  • Experience establishing and maintaining vendor relationships and coordinating facility maintenance and equipment servicing.

  • Experience ordering department related supplies, obtaining PO approvals when necessary, maintaining minimum inventory items, tracking usage, and replenishing as necessary.

  • Excellent interpersonal, organizational, and oral and written communication skills

  • Efficient in Microsoft Office Suite

  • Spreadsheet capabilities

  • Strong analytical skills and attention to detail

  • Excellent customer service skills

  • Professional attitude with a friendly and courteous demeanor

  • Ability to effectively and efficiently handle multiple, simultaneous, and complex tasks and projects

  • Ability to use independent judgment and to manage and impart confidential information

  • Intermediate financial record keeping, budget, mathematics, and bookkeeping

 

Preferred

  • Bachelor’s Degree with at least one year of experience in accounting

  • Good understanding of the life sciences community

  • Experience working with executives

 

Your Working Conditions: 

  • Normal office environment

  • Position located in Indianapolis

 

EOE  M/F/Disabled/VET

 

At Azenta, we are a part of the science behind the COVID vaccine and we are committed to the health and safety of our employees, customers and the communities where we live and work.   To protect our coworkers, clients, families and friends, we have implemented a policy where all of our US employees must be fully vaccinated (which includes taking the booster) or have requested and received an approved medical/religious accommodation prior to their first day of work.

Company Description
Azenta is a global leader in the life sciences space with headquarters in Chelmsford, MA, and offices and operations worldwide. We are a market leader in automated biosample management solutions and genomic services across areas such as drug development, clinical and advanced cell therapies for the industry's top pharmaceutical, biotech, academic and healthcare institutions globally. We provide unparalleled capabilities with our lab analysis, sample management and storage services, informatics software, and consumables, with the largest installed base managing over 1 billion samples globally.

At Azenta, new ideas, new technologies and new ways of thinking are driving our purpose; to advance science and technology to enable a healthier and more connected world for everyone, everywhere. We believe each employee brings diverse perspectives, unique value and untapped potential that can be developed to mutually enrich the individual and the organization alike.

Azenta Life Sciences

Why Work Here?
What we do changes people's lives – including yours! Start your career in Life Sciences at Azenta!

At Azenta, new ideas, new technologies and new ways of thinking are driving our future. Our customer-focused culture encourages employees to embrace innovation and challenge the status quo with novel thinking and collaborative work relationships. Azenta Life Sciences is a global leader in the life sciences space with headquarters in Chelmsford, MA, and offices and operations worldwide. We are a market leader in automated bio sample management solutions and genomic services across areas such as drug development, clinical and advanced cell therapies for the industry's top pharmaceutical, biotech, academic and healthcare institutions globally. We provide unparalleled capabilities with our lab analysis, sample management and storage services, informatics software, and consumables, with the largest installed base managing over 1 billion samples globally.

Address

2910 Fortune Circle W

Indianapolis, IN
USA

Website

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