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Administrative Assistant

Avenue5 Residential, LLC Spokane, WA
  • Expired: over a month ago. Applications are no longer accepted.

Avenue5 is growing, and we are in search of an administrative assistant to join our dynamic team of Fivers!

About Us

We are a vibrant third-party multifamily property management firm with locations across the United States. We are proud of our vibrant, inclusive, make-it-happen culture, where we:

  • Listen to our associates, recognize them, and give them room to grow
  • Invest in our associates to help them become the best version of themselves
  • Approach every important decision with our associates in mind
  • Celebrate our associates’ successes and encourage them to raise the bar even higher

About the Administrative Assistant Role

We’re looking for a talented administrative assistant who will be responsible for all administrative and office support activities. Greets and directs all visitors including suppliers, clients, job candidates and customers. This position performs a variety of administrative tasks including answering telephone calls, word processing, creating spreadsheets and filing. Creates presentations and reports for business reviews. Makes travel, meeting and event arrangements.

Administrative Assistant Responsibilities and Objectives

  • Works with various internal teams to create PowerPoint presentations as well as Excel spreadsheets and other documents for professional presentations and company use.
  • Greets and directs all visitors including suppliers, clients, job candidates and customers. Ensures completion of the paperwork, sign-in and security procedures.
  • Manages the lobby area and conference rooms. Ensure coffee and water is stocked and conference rooms are organized and clean.
  • Answers incoming calls and directs to the appropriate department.
  • Make arrangements for meetings including meals, supplies and other details.
  • Participate in special projects as requested.

Education and Experience

  • High school diploma is required.
  • Three or more years of experience in a professional office environment is required.
  • Knowledge of Salesforce.com is preferred.
  • Experience in property management is preferred.

Skills and Requirements

  • Advanced level knowledge with Microsoft Office Suite including Outlook, Word, PowerPoint, and Excel skills; expert level certification preferred.
  • Strong interpersonal skills to effectively and sensitively communicate with all levels of management.
  • Excellent written and verbal communication skills.
  • Sensitivity to confidential matters is required.
  • Attention to detail and highly organized.
  • Strong communication skills.

Scheduling

  • Typically, Monday through Friday 8am to 5pm

Environment

  • Exposure to environment typically found in an office building.
  • Possible exposure to short-tempered or aggressive people.

Physical Requirements

Avenue5 will make reasonable accommodations to enable individuals with disabilities to perform the essential functions. These functions include, but are not limited to:

  • Ability to lift, push and pull up to 25 pounds.
  • Hearing and visual ability to observe and detect signs of emergency required.
  • Must be able to sit, stand, reach, bend and stoop for extended periods of time.
  • Talking and expressing or exchanging ideas by means of the spoken word. Those activities in which they must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly.
  • Perceiving the nature of sounds at normal speaking levels with or without correction.
  • Ability to receive detailed information through oral communication, and to make the discriminations in sound.
  • Visual requirements including color, depth perception, and field vision.
  • Ability to compare, copy, coordinate, synthesize, negotiate, communicate, and instruct.
  • Ability to tolerate stressful situations.
  • Ability to work under minimal to moderate supervision.

This job description is not an all-inclusive list of functions and tasks. Over the length of employment these functions and tasks may change.

Diversity

Diversity creates a healthier atmosphere: Avenue5 is an Equal Employment Opportunity/Affirmative Action employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, protected veteran status, disability status, sexual orientation, gender identity or expression, marital status, genetic information, or any other characteristic protected by law.

Avenue5 Residential, LLC

Who We Are and Who We Serve Avenue5 Residential provides multifamily property management services as well as comfortable apartments for rent throughout the United States. We use our multifamily property expertise to serve: The multifamily owners who entrust us to care for their assets The residents who entrust us to care for their apartment homes The associates who entrust us to create opportunities for career growth and satisfaction Summary of Responsibilities The national accounts specialist works with all Avenue5 national suppliers ensuring accounts are setup and all products and services are sourced and delivered timely and in a cost efficient manner. This role is responsible for assisting in the setup of national supplier accounts for new properties and coordinating closure of such accounts when properties are sold or we no longer manage. Primary Responsibilities and Objectives Assist with setting up approximately 15 national supplier accounts for new properties. Coordinate closure of supplier services when properties are sold. Facilitate training for property and corporate associates for all national supplier programs (where applicable). Act as liaison for internal teams as related to national supplier integrations and on-going service issues. Manage the Wi-Fi, music and video licensing programs. Manage past due accounts payable with all national supplier accounts ensuring timely payments are made. Communicate with supplier representatives on payment statuses and work to resolve any pre-lien issues. Education and Experience High school diploma is required. Bachelor’s degree in accounting or other business-related field is preferred. One to two years of property management experience preferred. One to two years of experience purchasing, procurement, or sourcing experience preferred. One to two years of experience in Yardi Voyager or other equivalent system is preferred. One to two years of experience in Salesforce or other equivalent system is preferred. Skills and Requirements Intermediate level knowledge with MS Office Suite including Outlook, Word, PowerPoint and Excel (including Excel functions). Proven ability to firmly manage challenging situations, negotiate pricing, improve quality, reduce lead times and strengthen partnerships with quality suppliers. Possess a basic understanding of supply chain management concepts. Ability to work independently and prioritize effectively in a fast-paced environment. Excellent written and verbal communication skills. Detailed oriented and a desire to learn. Required to pass the Avenue5 Fair Housing, Diversity and Inclusion Training within 30 days of employment. Scheduling Typically, normal business hours. Environment Exposure to environment typically found in an office building. Physical Requirements Avenue5 will make reasonable accommodations to enable individuals with disabilities to perform the essential functions. These functions include, but are not limited to: Ability to lift, push and pull up to 25 pounds. Hearing and visual ability to observe and detect signs of emergency required. Must be able to sit, stand, reach, bend and stoop for extended periods of time. Talking and expressing or exchanging ideas by means of the spoken word. Those activities in which they must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly. Perceiving the nature of sounds at normal speaking levels with or without correction. Ability to receive detailed information through oral communication, and to make the discriminations in sound. Visual requirements including color, depth perception, and field vision. Ability to compare, copy, coordinate, synthesize, negotiate, communicate, and instruct. Ability to tolerate stressful situations. Ability to work under minimal to moderate supervision. This job description is not an all-inclusive list of functions and tasks. Over the length of employment these functions and tasks may change. Diversity Diversity creates a healthier atmosphere: Avenue5 is an Equal Employment Opportunity/Affirmative Action employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, protected veteran status, disability status, sexual orientation, gender identity or expression, marital status, genetic information, or any other characteristic protected by law.

Address

Spokane, WA
USA

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