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Project Assistant - Construction - Regional Office

Avacend Livermore, CA
  • Posted: July 03, 2019
  • Temporary
  • To provide clerical and project administrative support performing routine activities under general supervision and within defined procedures.
  • May have regular contact with clients, suppliers, or company employees outside the immediate work area to exchange information. 

 

Responsibilities:

 

  • Completes simple paper filing activities.
  • Receives and distributes mail.
  • Faxes documents.
  • Copies documents.
  • Prepares files for archiving.
  • Distributes documents.
  • Performs scanning and electronic filing.
  • Answers phones.
  • Greets and directs visitors.
  • Assembles documents (reproduction and collation).
  • Performs basic word processing and data entry.
  • Maintains simple spreadsheets.
  • Orders office supplies.
  • Maintains project calendar.
  • Arranges project-related meetings, travel and/or events.
  • Generates or distributes ad hoc reports using various business systems and databases to internal project team.
  • Generates simple documents, such as letters and memos.
  • May maintain personal calendar for project manager.
  • May route and track invoices.
  • Performs other general clerical duties as needed.
  • Creates expense reports for project team members.
  • Is coordinator of project communications.
  • Individual contributor with no subordinates.

 

Minimum Qualifications:

 

  • Basic word processing and spreadsheet skills needed.

 

Preferred Qualifications:

 

  • 2+ years relevant experience preferred.
  • High School Diploma or equivalent preferred.  

 

Preferred Skills:

 

  • Basic MS Word skills.
  • Basic MS Excel and PowerPoint skills.
  • Basic MS Outlook skills.
  • Spelling and grammar skills.
  • Concentration and cognitive skills.
  • Initiative.
  • Interpersonal skills.
  • Attention to detail and reading comprehension.
  • Communication skills, including verbal and written skills.
  • Ethics and values.
  • Integrity and trust.
  • Ability to make decisions.
  • Problem-solving ability.
  • Expense Reporting Systems (Creating).
  • Time Reporting Systems.
  • Time Reporting Policies and Procedures.
  • PeopleSoft and Blueprint Basic Users.
  • Telephony and Webconferencing.
  • Electronic Repository Systems.
  • Travel Systems.
  • Financial Information Systems/Business Reporting System. 

Avacend

Address

Livermore, CA
USA

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